© Collingbourne Ducis Parish Council 2017
Minutes of Meeting 9th May 2013
                                                                                                                                                    Present: Cllrs M Cox (Retiring Chairman), R Haverson, N Williams, F Dean, S Dean, D Paterson, K Cockerton and G MacDonald. (All having signed their Acceptance of Office)           In Attendance: Mr P Gill (Clerk), Wilts Councillor C Howard, PCSO M Downhan and 5 members of the public. 1. 01.13 Election of the Chairman of the Parish Council:  Cllr Cockerton was elected.  Proposed by Cllr Paterson seconded by Cllr S Dean Agreed nem con. Cllr Cockerton then signed the Declaration of Acceptance of Office and thanked the retiring Chairman for all his hard work during his 10 years on the Council and wished him well for the future. 2.  Apologies: None  Absent:  None 3. 02.13 Election of the Vice Chairman:  Cllr Paterson was elected. Proposed by Cllr Cockerton seconded by Cllr MacDonald Agreed nem con. 4. Minutes of last meeting held on 7 March 2013 The minutes were agreed as a true record. Proposed by Cllr Haverson seconded by Cllr Williams Agreed nem con 03.13 Matters arising: Item 54.12.  Clerk’s Terms & Conditions.   Members noted that at its 7 March 2013 meeting it been agreed to move the Clerk to NALC Spinal Point 23 and to increase the Clerk’s hours from 28 to 32 per month and increase his allowances in line with inflation all with effect from 1 Apr 13 and that Cllr Cox and the Clerk had signed a revised contract on 11 Mar 2013. 5. 04.13 Adoption of Standing Orders:  The Standing Orders as and displayed on the Council’s website were adopted.  Proposed by Cllr Haverson seconded by Cllr Williams Agreed nem con 6. 05.13  Appointment of Committee Members.   Having considered these appointments the Members agreed to defer this item to the next meeting. Proposed by Cllr Cockerton seconded by Cllr Haverson Agreed nem con. 7. 06.13  Election of Committee Chairmen.  Cllrs Haverson was elected as the Planning Chair and the election of the Property and Finance Chair was deferred to the next meeting 8. 07.13  Appointment of Representatives: Member for Highway matters:  Cllrs Haverson & F Dean Proposed by Cllr Cockerton seconded by Cllr Williams  Agreed nem con Member for Paths and Rights of Way:  Defer to next meeting Proposed by Cllr S Dean seconded by Cllr Paterson Agreed nem con Member for Police Liaison:  Cllrs S Dean & MacDonald Proposed by Cllr Cockerton seconded by Cllr Williams.  Agreed nem con Representative to Village Hall Management Committee:  Cllr Paterson Proposed by Cllr MacDonald seconded by Cllr Williams. Agreed nem con Representative to Tidworth Area Board & TCAP:  Cllr Cockerton Proposed by Cllr Paterson seconded by Cllr Williams. Agreed nem con Representative to Community Emergency Committee:  Cllr Williams. Proposed by Cllr S Dean seconded by Cllr F Dean   Agreed nem con Military Liaison Representative:  Cllr Cockerton Proposed by Cllr Paterson seconded by Cllr Williams. Agreed nem con Representative for Transport.  Cllr F Dean Proposed by Cllr Haverson seconded by Cllr Paterson. Agreed nem con Representative for Website, Internet and IT matters.  Defer to next meeting. Proposed by Cllr Cockerton seconded by Cllr MacDonald. Agreed nem con 9. 08.13  Disclosure(s) of Interests and granting of dispensations:  Cllr Paterson declared an interest in planning application 13/00237/LBC. 10. Adjournment for public comments/questions:  8.10pm A member of the public asked for an update on the proposed Crossing on the A338 to which Cllr Dean replied with further input from Wilts Cllr Howard to the effect that the feasibility study has been completed and the results of which are awaited. Another member of the public asked questions of the Members and the Wilts Cllr regarding the speeding through the village to which the Chairman and Wilts Cllr replied after which the Members agreed that the Chairman  invite the relevant Wilts County Portfolio Holder to come to a Council meeting to discuss the speeding issues.  The same member of the public asked is the council could revert to monthly meetings in reply the Chairman explained that the meeting frequency would be on the agenda for the next meeting. Meeting reconvened at 8.25pm 11. 09.13  Finance Report. The Clerk presented the Income and Expenditure report for April along with Bank Reconciliations produced from the accounts package and the latest bank statements which the Members noted. Internal Audit.  Having reviewed the effectiveness of the internal audit in line with the guidance set out in the “Practitioners’ Guide” and the report from the Internal Auditor the Members considered the internal audit to be effective and accepted the Internal Auditor’s Report for FY12/13 Proposed by Cllr Haverson and seconded by Cllr Williams. Agreed nem con Annual Statement of Accounts:  Having considered the Annual Statement of Accounts for FY 12/13 Members agreed to approve them. Proposed by Cllr Haverson seconded by Cllr Williams Agreed nem con. Statement of Assurance:  Having considered the Statement of Assurance the members agreed to approve the statement for FY12/13. Proposed by Cllr Paterson seconded by Cllr F Dean Agreed nem con. Internal Auditor.  Member agreed to appoint Mr D Beaton as the Internal Auditor for FY13/14 Proposed by Cllr MacDonald and seconded by Cllr S Dean Agreed nem con Risk Assessment & Insurance Levels:  Members reviewed the risk assessment and insurance levels for FY13/14 and agreed that they were appropriate. Proposed by Cllr Cockerton seconded by Cllr Paterson Agreed nem con Action: Clerk The following Bills and cheques were presented and authorised for payment: Southern Electric (Recreation Ground) £19.70 Mr P Gill (Asknet Secure Back Up) £19.95 First Clean Services (Bus Shelter Cleaning) £72.00 WALC – (Annual Subs) £318.23 Community First (Annual insurance premium) £1501.31  Mr P Gill (Salary & Expenses) £658.70 HM Revenue & Customs (Tax & NI) £164.60 Gillett & Johnston (Clock servicing) £235.20 Proposed by Cllr Cockerton seconded by Cllr Williams  Agreed nem con. Precept.  Receipt of 1st payment of £8931.50 was noted. TCAP.  Having considered making a contribution to help fund the TCAP co-ordinator the Members agreed to contribute £50.00. Proposed by Cllr Haverson seconded by Cllr Cockerton Agreed nem con VAT Reclaim.  Receipt of VAT Reclaim payment of £1526.56 was noted. LGA 1972 Sect 137.  Members noted the increase for FY 2013/-2014 to £6.98. This is the amount that results from increasing the amount for 2012-2013 (£6.80) by the percentage increase in the Retail Prices Index between September 2011 and September 2012 (of 2.6%), in accordance with Schedule 12B to the 1972 Act. 12. 10.13  Planning Report: Land at Station Yard.  Note possible intention to develop. E/2013/0252/FUL Demolition work and building of new dining room 8 Church Street Collingbourne Ducis Marlborough SN8 3EL.  The previous council had considered the application and raised no comments or objections. E/2013/0365/LBC.  Repairs to fabric of listed building including replacement floor beam, wall stitching, repair of stairs and wall repairs. Cosmetic changes to include removal of applied brickwork, plastering modern brick chimney breast, repair of window sill. Increase in height of chimney at Bourne Cottage High Street Collingbourne Ducis Marlborough SN8 3EQ.  The previous council had considered the application and raised no comments or objections. E/13/00043/FUL.  Extension of existing cattle building, installation of photovoltaic panels and new cattle crossing over the A342 at Sunnyhill Farm Collingbourne Ducis Marlborough Wilts. The previous council had considered the application and agreed to defer to the Planning Officers at Wilts Council. 13/00188/FUL.   Two storey side/rear extension with detached car port at 2 New Cottages Marlborough Road Sunton Collingbourne Ducis Wilts SN8 3DY.   Having considered the application Members agreed to  not make any comment or raise any objections. 13/00237/LBC Demolish existing porch and erection of replacement to match existing porch at 89 Sunton Collingbourne Ducis Marlborough Wilts SN8 3DZ.   Cllr Paterson having declared an interest took no part in the discussion and the other Members having considered the application agreed to defer to the Planning Officers at Wiltshire Council. Proposed by Cllr Williams seconded by Cllr Haverson Agreed 1 Abstention. Action: Clerk 13. 11.13   Property Report: Recreation Ground.   The Clerk briefed the Members that Wiltshire Council has committed to honouring the Grounds Maintenance and Litter Picking contracts until 31 May 13 when this type of work will be outsourced to Balfour Beatty and these contracts terminated.  He also informed Members that Balfour Beatty have offered to  honour  the contracts until 31 Mar 2014 with an adjustment of 3% for inflation which would still be well within the budgeted figure.  Balfour has requested a reply by 17 May 2013.  Having considered the forgoing the Members agreed to take up Balfour Beatty’s Offer. It was agreed this will give the council time to consider a local alternative when it comes to renew contract. Proposed by Cllr Haverson seconded by F Dean Agreed nem con  Action:  Clerk 14. 12.13  Highway Matters.   Cllr Haverson reported that the A338 through the village has a number of significant potholes, most of which could cause problems for cyclists. He has been in contact with Graham Axtell who has been the WC Highways Engineer for our area. Staff reorganisations mean that he is no longer responsible for our area but he has promised to get his successor to contact him.  Councillor Dean has been active in attempting to get a light controlled crossing at the junction with Cadley road. Whilst there is no hope of getting a Bypass for the Collingbournes, there is an urgent need to get the A338 de-prioritised as a lorry feeder route. The number of A6 vehicles is increasing, including a number originating in Andover. If the road is de-prioritised, traffic calming measures could be introduced.  Everleigh Road between the A338 and the entrance to Sunnyhill continues to be badly potholed, posing a potential threat to cyclists. This stretch has been repaired but it again requires attention.  The footpath alongside the A338, between the Cadley Road Junction and Victoria House is still in a poor state. I dispute Wiltshire Council’s view that the weed affected area does not have the potential to trip pedestrians. It has not been too bad during the winter, but will deteriorate again as the weeds begin to grow.  Through the autumn and winter this stretch of footpath was made extremely slippery by the accumulation of leaves. It would appear that footpaths are no longer swept.  Wheelie Bins continue to cause a problem to pedestrians, prams and wheelchair users. They block the footpath and are left out for a long period of time. I have tried squeezing by them, but my chair slipped off and onto the highway. Fortunately there was no traffic. We have been advised that this is a national problem and that nothing can be done about it.   I had a complaint from a wheelchair user about the new pavement on Cadley Road from the Village Shop to the entrance to Sunton (East). The access to the pavement is good; the problem is the overhanging hedge. I have tried negotiating it in my own chair and did not think it safe to continue. One of the householders concerned has already cut the hedge and I believe the other will be done when the time is right for cutting that variety of hedge plant. The problem also exists on the narrow part of the pavement along the high street. Full details of this report including photographs can be obtained from the clerk.  Wilts Council Highways.    The Clerk informed Members that a new contract has been let to deliver the Local Highways and Street Scene Service and that Cllr Haverson has agreed to attend a Wiltshire Council Workshop on 23 May in Devizes. Action:  Cllr Haverson 15. 13.13  General Matters: Clerk’s Terms & Conditions.   See item 03.13  of  these minutes. Replacement of Clerk.   The Clerk having tendered his resignation on 24 April 2013 the Members agreed that the Chairman was to investigate the background to Clerk’s reasons for resigning with a view to having the Clerk            withdraw his resignation. 6. Date of next meeting.  The date was confirmed as 11th July 2013 at 7.30 pm at Collingbourne School. The meeting closed at 10.05pm
COLLINGBOURNE DUCIS PARISH COUNCIL MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL HELD AT COLLINGBOURNE SCHOOL ON THURSDAY 9 MAY 2013