© Collingbourne Ducis Parish Council 2017
Minutes of Meeting 7th January 2016
COLLINGBOURNE DUCIS PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEETING HELD IN COLLINGBOURNE PRIMARY SCHOOL ON THURSDAY 7 JANUARY 2016 AT 7.00 pm     Present:  Cllr K Cockerton (Chairman), Cllr Roper (Vice Chairman), Cllr D Dennis, Cllr T Greenwood, Cllr N Williams, Cllr L Gomes and Cllr T Warren. In Attendance: Mr P Gill (Clerk), Wilts Cllr C Howard, PCSO Downham and 5 members of the public. 1. Apologies:   Cllr R Haverson, Cllr A Fordham and Cllr M Fordham. 2. Chairman’s announcements: The Chairman drew attention to or spoke on the following: 2.1 The successful completion in 2015 of the Pelican Crossing and New Play Equipment projects along with the holding of a very successful Village Xmas Big Bash. 2.2 The Chairman will be out of country for most of February during which time the Vice Chairman, Cllr Roper, will step up. 2.3 As the Clerk will be out of country 25 Jan - 29 Feb inclusive questions should be directed to the Chairman or Vice Chairman. 3. 51.15 Minutes of the last meeting.  The minutes of the Meeting of the Parish Council held on 26 October 2015 having been previously circulated were agreed as a true record.  Proposed by Cllr Dennis seconded by Cllr Greenwood                Agreed nem con 52.15 Matters arising.   None that do not appear on the agenda. 4. 53.15 Declarations of Interest and dispensation requests:  Cllrs Roper and Cllr Williams declared pecuniary interest in planning applications 15/11937/FUL and 15/1936/FUL respectively.   5. 54.15 Policing Issues.  PCSO reported that since the last meeting the following significant incidents had been reported:  Theft from a vehicle at Gilberts Piece which has been closed as undetected.  "Keying of a vehicle in Riverbourne Rise which has been closed as undetected.  Dangerous driving captured by a "Dash Cam" on A 338 which remains under investigation.  Driver arrested after providing a positive breath test.  Affray in the Tipple Inn which is remains under investigation. The Chairman thanked PCSO for attending and providing her report. 6. 55.15 Adjournment for public comments/questions: 7.10 pm Two members of the public spoke on planning application 15/11937/FUL and another two spoke on planning application 15/11936/FUL outlining their reasons why they did not support the applications.  The comments were noted by the Chairman and Wilts Cllr Howard who informed the meeting that he had "called in" both planning applications along with planning application/113397/FUL (old Railway Yard) and that he thought that all three applications would struggle to be agreed.  Another member of the public spoke on the issue of speeding on the A346 to which both the Chairman & Wilts Cllr Howard replied; it was unfortunate that PCSO Downham was not present at this time but the points raised have been passed to her.  Wilts Cllr Howard reported that the possible closure of the Everleigh Recycling Centre had been escalated to Cabinet level for a decision and discussed the best way (Wilts Council App) to raise highway issues noted by Cllr Greenwood but stressed that Cllr Greenwood should continue to record the issues and build up his spreadsheet of issues.   The Chairman thanked the members of the public for attending and thanked Wilts Cllr Howard for his report and his open and honest replies to the questions posed to him. The meeting reconvened at 7.45 pm 7. 56.14 Finance Report: The Chairman of the F& P Cttee Cllr Warren reported that the Clerk had presented and circulated the Income and Expenditure report along with Bank Reconciliations produced from the accounts package and the latest bank statements which the Cllrs accepted. Proposed by Cllr Dennis seconded by Cllr Williams Agreed nem con. The following cheques were noted and/or presented for authorisation as per approved contracts or IAW   Standing Orders: 1515 Home Front Ltd (Play Eqpt Deposit 3 Nov 15) £4000.00 1516 Bawden Svcs Ltd (Gd Maintenance & Bin Emptying 30 Oct 15) £668.88 VAT £111.48 1517 JRC Cleaning Services (Bus Shelter cleaning 12 Nov 15) £24.00 VAT £4.00 1518 The Courier (Printing & Distribution of Flyers 17 Nov 15) £12.00 1519 Bawden Svcs Ltd (Gd Maintenance & Bin Emptying 30 Nov 15) £697.92 VAT £116.32 1520 Southern Electric (Rec Gd Electricity 30 Nov 15) £34.46 VAT £1.64 1521 Mr P Gill (Computer Ink 7 Dec 15) £17.00 VAT 2.83 1522 R Finley- Heath (Xmas Big Bash - Magician 14 Dec 15) £100.00 1523 SJ Ahemt (Xmas Big Bash - Catering 13 Dec 15) £450.00 1524 K Cockerton (RBL Remembrance Wreath 4 Nov 15) £17.50 1525 K Cockerton (Xmas Big Bash - Decorations & Craft Items 10& 12 Dec 15) £31.77 1526 T Greenwood (Play Eqpt Safety Tread 21 Dec 15) £166.20 VAT 27.20 1527 Mr P Gill (Salary & Expenses Dec 15 & Jan 16) £683.04 1528 HM Revenue & Customs (Tax & NI Dec 15 & Jan 16) £170.80 1529 Community 1st (Insurance for New Play Eqpt 6 Jan 16) £71.27 Proposed by Cllr Dennis seconded by Cllr Cockerton Agreed nem con Workplace Pensions. Cllr Gomes briefed Cllrs regarding the actions taken to date and the future actions required to set up a Workplace Pension Scheme for the Clerk in time for the staging date of 1 June 2016. TAB Grant.  Cllrs noted receipt of £5K grant from TAB in respect of new play equipment project. Grants.  FY 16/17.    Having considered and scrutinised in detail a draft budget prepared by Cllrs Warren & Dennis and noted the level of Precept Grant from Wiltshire Council Cllrs accepted the budget with amendments.   It was then agreed on the basis of the amended budget that the Precept for FY 16/17 be set at £20,047.00 to which is to be added a grant of £111.44 (£619.00 in FY 15/16) from Wilts Council to give a total of £20,158.44.  This is an increase in the Precept of 6.41% on FY 15/16 which is 5.6% above the Retail Price Index measure for September 2015 which is the figure normally used in accordance with normal Government practice.  However, the Precept allows £4K for the possible installation of lighting of the path running through the Burial Ground. Proposed by Cllr Warren seconded by Cllr Dennis Agreed nem con    Action: F&P Cttee 8. 57.14 Property Report:  The Chairman of the F&P Cttee presented a property report covering the following:  New Play Equipment.  Cllr Greenwood informed Cllrs that new play equipment had been purchased and installed and that the feedback had been very positive.  He then outlined plans to purchase additional items to enhance the play experience and safety.  Cllr agree to the purchase the additional items at a cost not to exceed £1600 inclusive of VAT. Proposed by Cllr Dennis seconded by Cllr Roper Agreed nem con   Action:  Cllr Greenwood Play Area Inspections. Cllr Warren reported that a gate was missing at the Saxon Rise play area and that she will inform Wiltshire Council.  She also reported damage to one of the PC's bus shelters which Cllrs Cockerton & Denis agreed to clean up and repair. Action:  Cllrs Cockerton & Dennis. Bin Emptying.  Cllrs confirmed that they were satisfied with bins being emptied twice during the winter. Smoke Free play Parks Signage.  Cllrs agreed that there was no need to purchase Smoke Free Play Parks Signs. 9. 58.15 Planning Report:  The Chairman of the Planning Cttee reported that the following planning applications had been received from Wilts Council: 15/11397 /FUL.  Removal of existing builders' compound and outdoor storage area; and, the erection of 15 no. dwellings, with associated parking, turning, landscaping, and highway improvement works at  Land at Station House & Station Yard, Station Approach, Collingbourne Ducis, SN8 3EB. This had been the subject of a Planning Committee meeting and the PC had raised objections.  Copies of the minutes of the meeting had been published on the PC notice board and website. 15/11837/FUL.  No objections raised. 15/11937/FUL - Demolition of garages, erection of four dwellings and reorganisation of off-street parking spaces and associated works at land at Knapp Close.  Having previously declared a pecuniary interest Cllr Roper left the meeting at 9.00 pm.  Having noted the comment made by the members of the public and discussed the application the remainder of the Cllrs agreed to not support the application and directed Cllr Gomes to respond as follows: Parking is already a problem in the area. Properties will overlook houses in Sunnyhill. The PC is concerned about sewage capacity and drainage onto Everleigh Road and Sunny Hill. Paragraph 2.4 of the Planning Supporting Statement incorrectly states that the Parish Council has been consulted.    This is not the case – no such consultation has taken place.   Proposed by Cllr Dennis seconded by Cllr Greenwood. Agreed nem con     Action:  Cllr Gomes Cllr Roper rejoined the meeting at 9.10 pm 15/11936/FUL - Demolition of garages and erection of four dwellings and associated works at land adjacent to 22 Saxon Rise.  Having previously declared a pecuniary interest Cllr Williams left the meeting at 9.10 pm.  Having noted the comment made by the members of the public and discussed the application the remainder of the Cllrs agreed to not support the application and directed Cllr Gomes to respond as follows: Parking is already an issue (overflow from Riverbourne Rise) which will be exacerbated. Access for emergency and service vehicles will be limited – potentially dangerous. There are dangers in allowing parking close to a play area (noted that someone has already collided with the gate). Photos of the area submitted in the planning application have been taken during the day when most of the traffic is out of the area.  The situation is very different in the evening/ at the weekend.  The PC has concerns around sewage and drainage, already an issue in the village. Paragraph 2.4 of the Planning Supporting Statement incorrectly states that the Parish Council has been consulted.    This is not the case – no such consultation has taken place.   Proposed by Cllr Cockerton seconded by Cllr Greenwood. Agreed nem con     Action:  Cllr Gomes  Cllr Williams rejoined the meeting at 9.20 pm. 10. 59.15 Highway Matters: A338 Action Group.  Speeding & Parking.  After a lengthy discussion and having noted the comments from a member of the public (Mr Curry) Cllrs agreed that the Chairman was to write to Mr Curry of Ludgershall road regarding the issues surrounding speeding and parking and to invite him to volunteer to take the lead on the setting up and running of a Speedwatch Scheme. Action: Chairman Faults & Issues.  Further to the discussion earlier in the meeting Cllrs agreed that it would be best for all Cllrs and residents use the Wilts Council App to report faults and issues and that the report details and reference number be passed to Cllr Greenwood. Flood Risk. No action at this time. 11. 60.15 General. Christmas Social Event 2015. The Chairman reported that the event had been very successful and had generated an as yet not fully quantified excess of income over expenditure.  After discussion Cllrs agreed to hold another community social event in 2016 and that Cllrs A & M Fordham draw up a draft plan covering options for the type of event and where and when it might be held.  Action:  Cllrs A & M Fordham Rural Housing Needs Survey.  Having considered supporting Rural Housing needs Survey to be run by Wilts Council with postage costs being met by Astor housing Cllrs agreed not to support the survey. Proposed by Cllr Greenwood seconded by Cllr Warren. Agreed nem con   Action:  Cllr Cockerton Vodaphone Open Reach Sure Signal Programme Cllr Cockerton reported that he had written to Vodaphone requesting more details but has not as yet received a reply.  Action; Cllr Cockerton  Speed Watch Scheme.  Already covered under Speeding & Parking at item 59.15. Emergency Plan.  No report was offered and the item remains ongoing. Action:  Cllrs Haverson, Roper and M Fordham Everleigh Recycling Site.  Already covered by Wilts Cllr Howard under item 55.15  Burial Ground.  Having considered the adequateness of footpath lighting in the Burial Ground and a quote from SEE Cllrs agreed that although there was a budget line for this item Cllr Cockerton should speak to Cllr s A & M Fordham with a view to looking at alternative lower cost ways of lighting the footpath. Action:  Cllrs Cockerton, A Fordham & M Fordham Complaints.  None received. 12. 61.15   Dispensations:  The Members having considered delegating the power to grant dispensations under Section 33 (1) of the Localism Act 20111 agreed to delegate the power to the Clerk under the following relevant statutory circumstances, where appropriate; 61.15.1  without the dispensation so great a proportion of the council or authority would be prohibited from participating in that business as to impede the council’s transaction of that business (i.e. the meeting would be inquorate), 61.15.2   where granting of the dispensation is in the interests of persons living in the authority’s area or 61.15.3 It is otherwise appropriate to grant a dispensation. Proposed by Cllr Cockerton seconded by Cllr Roper Agreed nem con Action:  Clerk 13. 62.15 Co-Option.  No nominations for Co-option were received and one vacancy remains. Anyone interested in filling the vacancy should contact the Clerk in the first instance. 14. Date of Next Meeting:  The date of the next meeting was confirmed as Thursday 10 March 2016 at 7.00 pm.   The meeting closed at 22.00 pm. Signed: Chairman: