© Collingbourne Ducis Parish Council 2017
Minutes of Meeting 5th January 2017
MINUTES OF THE PARISH COUNCIL MEETING HELD IN COLLINGBOURNE PRIMARY SCHOOL ON THURSDAY 5 JANUARY 2017 AT 7.00pm     Present:  Cllr Cockerton (Chairman), Cllr Haverson, Cllrs Dennis, Cllr Gomes, Cllr Knowlson and Cllr A Smith. In Attendance: Mr P Gill (Clerk), Wilts Cllr C Howard. 1. Apologies: Cllr Greenwood M Fordham & A Fordham and Cllr Williams. 2. Absent:  None 3. Chairman’s announcements: The Chairman drew attention to or spoke on the following; Due his continuing ill heath, he now needed a Vice Chairman and asked Cllrs if anyone was prepared to be Vice Chairman.  Cllr Smith proposed himself and was seconded by Cllrs Dennis. Agreed nem con The Royal Garden Party invite for which there were no takers. 1. 51.16   Minutes of the last meeting.  The minutes of the Meeting of the Parish Council held on 3 November 2016 having been previously circulated were agreed as a true record.  Proposed by Cllr Haverson seconded by Cllr Dennis               Agreed nem con 52.16   Matters arising.  None that do not appear on the agenda. 1. 53.16 Declarations of Interest and dispensation requests:  None declared. 1. 54.16  Co-Options.  As no applications had been received for co-option, there remains one vacancy on the Council.   1. 55.16  Policing Issues.  PC Wileman sent a report by email a summary of which follows: General.  Over the last few months, Wiltshire Police has rolled out its Community Policing Team (CPT) model across Wiltshire and Swindon and which appears to have been well received by the Public.  Moreover, I would like to reassure you that we are working to improve our 101 system. We have made efforts to ensure the service you can expect to receive when calling for non-emergencies is high quality and we are continuing to work to reduce the time it takes to get through to us.  There has been some good feedback from our new way of working using Community Messaging so please sign up and use it.  Local crimes & incidents.  08th December.  Unknown suspect has used an unknown weapon to cause a 30 cm scratch mark to the driver side door of a motor vehicle parked on Ludgershall Road. 15th December.  Police were called around 07.00 hours stating that two vehicles were driving around on the cricket pitch. When Police arrived, the gate was still padlocked. No vehicles could be located and no damage had been caused. 26th December.  Report of a disorder outside the Tipple Inn- Enquiries are ongoing at this time. 04th January.  Unknown suspect has used an unknown weapon to cause scratch marks on the driver side of a motor vehicle parked on Ludgershall Road. Scratch measuring around 25 cms. Local priorities. Priority 1We continue with the Priority for extra patrols across the whole area for Hare Coursing. Priority 2Extra patrols are taking place to deter Anti Social Behaviour on Andover Road, Ludgershall around the shops. Five youths have been identified and have been referred to the Anti Social Behaviour Panel for monitoring and work with the families. Priority 3.  A joint priority was agreed at the recent Neighbourhood Tasking Group in December with the Military to carry out additional patrols over the Xmas period around the married quarters in Tidworth. For a detailed breakdown of the crime in this area visit… https://www.police.uk/wiltshire/ 1. 56.16 Adjournment for public comments/questions: 7.20pm Due to the absence of the Public, no questions asked.  Wilts Cllr Howard reported that the current Wilts Council was winding its activity down in preparation for the election of the new Council in May.  He informed Cllrs that in view of the upcoming elections Wilts Cllrs are barred from taking part in political activity with effect from 15 March 2017.   He also informed Cllrs that the result of the Station Yard planning Application Appeal is still awaited. The meeting reconvened at 7.25pm 1. 57.16  Finance Report:   The Clerk had presented and circulated the Income and Expenditure report along with Bank Reconciliations produced from the accounts package and the latest bank statements, which the Cllrs accepted. Proposed by Cllr Cockerton seconded by Cllr Williams Agreed nem con. The following cheques were noted and/or presented for authorisation as per approved contracts or IAW   Standing Orders: 1578 Bawden Ltd (Grass Cutting& Bin Emptying 31 Oct 16) £668.88 (VAT £111.48) 1579 Mr P Gill (Salary & Expenses 7 Nov 16) £358.93 1580 HM Revenue & Customs (PAYE& NI 7 Nov) £89.80 1581 TCAP (Donation 3 Nov 16) £250.00 1582 JRC Cleaning (Bus Shelters 11 Nov 16) £28.00 (VAT £4.00) 1583 Bawden Ltd (Grass Cutting& Bin Emptying 30 Nov 16) £668.88 (VAT £111.48) 1584 SEE (Recreation Ground Electricity 1 Dec 16) £33.73 (VAT 31.60) 1585 Mr P Gill (Salary & Expenses Dec 15 Dec 16) £359.13 1586 HM Revenue & Customs (PAYE & NI 15 Dec 16) £89.60 1587 Mr P Gill (Salary & Expenses Jan 17) £358.93 1588 HM Revenue & Customs (PAYE & NI Jan 17) £89.80 Proposed by Cllr Haverson seconded by Cllr Gomes Agreed nem con Lighting Scheme Proposal.  The Clerk reported that the estimated costs to the Council to date of the trial lighting scheme of footpath in the area of Collingbourne School and leading to the village hall are £20.00 per month.  Cllrs noted the estimated costs and agreed to wait until costs were confirmed at the end of January before making a decision on whether to continue funding the trial.   Cllrs raised concerns that the lights might be on for longer than was necessary and Cllr Cockerton agreed to raise this with the School. Action: Cllr Cokerton FY 17/18.  Having considered and scrutinised in detail a draft budget prepared by Cllr Dennis and the Clerk Cllrs accepted the budget with minor amendments.   It was then agreed that based on the amended budget the Precept for FY 17/18 be set at £20,579.  This is an increase in the Precept of 2% on FY 15/16, which is in line with the Retail Price Index measure for September 2016 the figure used in accordance with normal Government practice.  However, the Precept allows £4K for the possible installation of gates at the road entrances to the village or other improvement schemes. Proposed by Cllr Cockerton seconded by Cllr Haverson. Agreed nem con Grants.  No applications received 1. 58.16  Property Report:  Play Area Safety inspections.  Cllr Knowlson reported that some minor maintenance was required which he would carry out.  Cllrs authorised a spend not to exceed £200.00 for this work. Proposed by Cllr Knowlson Seconded by Cllr Smith. Agreed nem con Action:  Cllr Knowlson Grass Cutting & Bin Emptying Contract Apr 17- Apr 20.  Cllr Knowlson reported that at meeting with the new contractors is scheduled for Tuesday 17 January with a view to getting to know the contractor's main players and to identify and sort out any issues on either side prior to the start of the contract on 1 Apr 17. Fallen Tree Branch.  The Chairman informed Cllrs that the School had reported that a large branch had fallen from a Tree on the recreation Ground and was being held up by the school fence.  The School had agreed to have the branch removed and the cost invoiced to the Council.  The Clerk asked Cllrs to note that power to authorise emergency work had been delegated to him by the Council and that he should authorise the work and then report his actions back to the Council.   Action:  Clerk 1. 59.16 Planning Report:  The Chairman of the Planning Cttee reported that the following Planning Applications had been submitted since the last meeting.  16/11477/TCA.   Planning Consultation - works to trees in CA at Sunton House 16/11474/TCA.   Planning Consultation - works to trees in CA at 2 Bourne Rise 6/12151/FUL & 17/00033/LBC - Single storey rear extension 105 Sunton.  Having considered the applications Cllrs agreed not to raise any objections. Proposed by Cllr Gomes seconded by Cllr Cockerton. Action: Cllr Gomes 1. 60.16 Highway Matters: A338. Metro Count.   Having considered the results of the Metro Count that had taken place in village Cllrs noted that the count indicated that average speed was not high enough to merit further action by Wiltshire or police.   Cllrs also noted that there had been a significant rise in the number of vehicles passing though the village since the last Metro Count in November 2011. It was also noted that Kinston's results warranted further action. Proposed Resurfacing.  Having considered the Wilts Council proposed surfacing plans for the A338 through  the Village and noted that a meeting with Wilts Council Highways Principal Technical Officer is scheduled for  Thursday 12 January 17.  Cllrs Cockerton and Dennis agreed to represent the council at the meeting Action:  Cllrs Cockerton & Dennis Cllrs Footpath CD 29.  Cllr Dennis reported that the path has now been cleared of debris, has been treated with weed killer and remains ready to be tarmaced. Action:  Cllr Dennis Highways Sub Committee.  In the absence of Cllr Greenwood no report was offered. Action:  Cllr Greenwood 1. 61.16  GENERAL MATTERS. Village led Xmas Big Bash.  Cllr Cockerton reported the Village led Xmas Big Bash had been a success and had come in within budget.  Speed Watch.  Given the results of the Metro Counts no further action at this time. Emergency Plan.  Due to the Chairman's bout of ill heath, the item has not moved on yet but he anticipates it will be actioned by the end of January. Action:  Cllr Cockerton Burial Ground Lighting.  Cllr Cockerton reported that he was waiting to hear the outcome of a grant request, which he anticipates will be positive and should meet a large slice of the cost. Action:  Cllr Cockerton. Complaints.  No complaints were received. 1. 62.16 Date of Next Meeting:  The date of the next meeting was confirmed as Thursday 9 March 2017 at 7.00 pm.   The meeting closed at 20.40 pm. Signed: Chairman: