© Collingbourne Ducis Parish Council 2017
Minutes of Meeting 2nd January 2014
COLLINGBOURNE DUCIS PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEETING HELD IN COLLINGBOURNE PRIMARY SCHOOL ON THURSDAY 2ND JANUARY 2014 AT 7.30pm     Present:  Cllr K Cockerton (Chairman), Cllr D Paterson (Vice Chairman), Cllr J Dowsett, Cllr D Dennis, Cllr R. Haverson, Cllr L. Gomes, Cllr T Warren, Cllr J Barber-Starkey and Cllr N Williams  . In Attendance: Mr P Gill (Clerk), Mrs D Gilford.             Apologies:  Cllr F Dean, Chairman’s announcements: The Chairman drew attention to or spoke on the following:  Welcomed Denise Gilford as our new Parish Clerk and thanked Phil Gill for all of his support and work over the past years. It had been agreed that Denise would Clerk the meeting with the guidance of Phil 59.13  Minutes of the last meeting.  The minutes of the Meeting of the Parish Council held on 30th October 2013 having been previously circulated were agreed as a true record.  Proposed by Cllr Paterson   seconded by Cllr Dennis                Agreed nem con 60.13  Matters arising.   None that do not appear on the agenda. 61.13 Declarations of Interest and dispensation requests:  None declared. 62.13.  Policing Issues.  PCSO Maria Downham presented a report highlighting a number of  incidents including theft from a house of £50,000 on Christmas day, a find of a safe in a barn believed from a theft in Marlborough, a knife attack as well as call outs to neighbours disputes. She also highlighted that a theft from an out building had occurred and this sort of crime is on the increase.  The police intend to work with farmers to improve preventative measures, and there will be frequent patrols by the Rural Crime Team, response officers and neighbourhood police. The police believe that it is beginning to show results. It was highlighted that this is still one of the safest places to live in the country. The campaign of speed monitoring has started with a significant number of tickets being issued as well as stopping of vehicles close to the prosecution limits. Maria also suggested we get the Speed Watch campaign going again as the support has increased since our last experience of it. She suggested that it might be a good idea to get some one from a village which has a successful experience of the scheme. Action:  Rodney Haverson Adjournment for public comments/questions: 7.55pm.               Wilts Councillor C Howard reported that at the Cabinet Meeting on 21st November 2013 a new allocation policy for Wiltshire’s affordable housing had been approved. It would come into force this April, subject to approval by members at a full Council meeting. Following extensive consultation, the Council is making some fundamental changes to its policy to ensure that it makes best use of its limited stock of affordable housing administered by Wiltshire Council and Housing Associations. A frequent criticism of the present system has been that insufficient weight has been given to prospective tenants having a local connection. Under the new system, if an applicant does not meet the local connection criteria to live in Wiltshire, they will not qualify to register as an applicant for affordable housing. Michael Fowler of Fowler Architecture & Planning Ltd, gave an update of the status of the proposed development at Station Approach. He stated that he was going to hold a public presentation on 30th January at the village hall. He also stated that the owners of the land felt that if they did achieve full planning permission then they would contribute to improvements in the village in addition to schedule 106 provisions. Their suggestion was to finance the Pelican Crossing across the A338. Some time was spent clarifying this offer with Mr Fowler. Mr. Mike Cox and Mrs Carol Chandler were invited to expand on the application for a grant to assist the scouts. Councillors asked whether other sources of funding could be sourced, what had happened to cause a financial problem and were they applying to Collingbourne Kingston. Councillor Dowsett congratulated them on a well presented written application.    The meeting reconvened at 8.35pm 63.13 FINANCE REPORT F&P Chairman Receive report from Committee Meetings held since the last full PC Meeting and consider any Recommendations made.  Noted cheques issued since the last meeting. Clerk Authorised bills and cheques for payment: R Haverson (Mileage Claim) £21.00 Southern Electric (recreation Ground) £29.68. First Clean Services (Bus Shelters) £48.00 Mr P Gill (Salary & Expenses) £342.70 HM Revenue & Customs (Tax & NI) 85.80 Grant Applications.  The grant application from Collingbourne Toddler Group was considered and a sum of £250 was                approved to assist keeping it going during its temporary drop in numbers. The grant application from the Scouts for £600 was approved after consideration on the basis of the presentation earlier. It was agreed consideration of an application from Community First and CRUSE counselling service be discussed at our next meeting. Sect 137.  The Department for Communities and Local Government has confirmed that the appropriate sum for local councils for the purposes of section 137(4) (a) of the Local Government Act 1972 (“1972 Act”) for 2014‐2015 is £7.20. This is the amount that results from increasing the amount for 2013‐2014 (£6.98) by the percentage increase in the Retail Prices Index between September 2012 and September 2013 (of 3.2%), in accordance with Schedule 12B to the 1972 Act. Dispensation.  To consider granting dispensations to all Members present to allow them to participate and vote on the setting of the FY 14/15  Precept IAW The localism Act 2011 Sect 33 (2) & 33(4). Clerk FY 14/15.  Receive draft Budget recommendation from F&P Committee and set Precept. The budget was presented and approved. Councillor Cockerton highlighted that the grant from central government had been decreased by 35% and that in future years there is likely to be a precept raising cap of around 2% it was agreed to raise the precept by 6% to £17,412.92. This works out at approximately £2.78 in band D pa. The chairman pointed out this covers the grant reduction and most of inflation. Proposed by Cllr Denis seconded by Cllr Dowsett Agreed nem con It was noted that Claire Perry MP has received the letter regarding repayment of village hall loan and acknowledges our situation and that she has raised this matter with Nicky Morgan MP – Economic Secretary to the Treasury to ask if there are more reasonable terms for repayment. 64.13 Property Report:  The Chairman of the F&P Cttee reported presented a property report covering the following: It was reported that the youth shelter on recreation ground had been repaired. This was carried out by Ricardo Gomes, Nicholas & Keith Cockerton. The cost was £127.41 (5 x Treated gravel boards 19x150mm 5 packs, annular 40mm nails and 1.75in x No. 8 screws.   Play Area.  John Dowsett reported that an area for 2-5 year olds could be as much as £25,000. He with the assistance of Councillor Warren is investigating possible grant funding and is preparing the applications. It was proposed that we share the venue with Fowler Architecture & Planning Ltd, to give a presentation on the play area and to gather feedback by means of a questionnaire. It was highlighted that we make everyone aware that we are not part of the fowler presentation and only sharing the venue to save costs and to benefit from the footfall. There followed a good deal of discussion on how to go forward as well as what age to focus on.  It was proposed that this be left to the working group and for them to report back. Proposed Cllr Cockerton Seconded Cllr Dennis The Chairman highlighted that the budget for 2014/15 has £10,000 set aside from the reserves for this project. Cllr Paterson suggested that we could and should contribute more. He suggested £16,000. Proposed Cllr Paterson Seconded Cllr Gomes 65.13 Planning Report:  The Chairman of the Planning Cttee reported that Planning Committee was held on 10th December to consider 13/03178/FUL Construction 2 stables at Herridge Racing Stables. We offered no objections. 66.13 Highway Matters: Cllr Haverson reported the following: Although some repairs have been carried out, there continue to be a large number of potholes in roads throughout the village. Many of these have occurred where patches have already been made. Everleigh Road between the A338 and the bottom of Sunnyhill is still particularly bad. Request to consider signs at each end of the Church Bends warning of large vehicles in the centre of the road has elicited no response. Since the request he noted that there is now a sign on the south side of the bends warning north bound traffic, but not on the north side Wheelibins are still a problem. The replacement of the Knapp Salt Bin is still on going.                                   Action Cllr Haverson   It wad proposed that the Village A338 Working Group be created and Mr Derek Booth along with Cllr Haverson as the Council liaison will spearhead it. He informed the Council he intends put an article in the February edition of the Courier, asking for people to come forward to assist in calling a public meeting with a view to setting up this A338 Working Group. Flood Risk.  Cllr Williams Councillors presented a letter from Wiltshire Council highlighting the new legislation making land owners responsible for to maintaining drainage ditches. Wiltshire suggested we contact all such landowners informing them of their responsibilities.                                                                                                        Action:  Cllr Williams & Clerk  11. 67.13  General Matters. 100 Year Anniversary of Outbreak of World War 1.  Cllr Paterson briefed Councillors on World War 1 centenary projects. He is forming a small working group of willing and informed members of the Parish to take ideas forward. These include the remembrance orchard, sowing of poppies and war memorial repairs. He would like to encourage the school children to contribute.                                      Action:  Cllrs Cockerton & Paterson  68.13  Dispensations:  To RESOLVE that the Council delegates the power to grant dispensations under Section 33 (1) of the Localism Act 20111 to the Clerk under the following relevant statutory circumstances, where appropriate; 68.13.1  without the dispensation so great a proportion of the council or authority would be prohibited from participating in that business as to impede the council’s transaction of that business (i.e. the meeting would be inquorate), 68.13.2  where granting of the dispensation is in the interests of persons living in the authority’s area or 68.13.3   It is otherwise appropriate to grant a dispensation.                                                                             Proposed by Cllr Denis seconded by Cllr Dowsett 69.13 Replacement of Clerk.  The new Clerk will take over on the 14th January if she is comfortable and that both the outgoing and the incoming clerks would work together for a smooth transition of responsibilities. 70.13 DATES OF FUTURE MEETINGS.  Confirm provisional dates as Thu 13 Feb, Thu 27 Mar, Thu 8 May (Annual Parish meeting & Annual Meeting of the Parish Council), Thu 19 Jun and Thu 3 Aug 14. Proposed by Cllr Paterson   seconded by Cllr Dennis 14. Date of Next Meeting:  The date of the next meeting was confirmed as Thursday 13th February 2014 at 7.30 pm.   The meeting closed at 10.35 pm. Signed:  Chairman: