© Collingbourne Ducis Parish Council 2020
Minutes of Meeting 12th September 2013
Present: Cllr D Paterson (Vice Chairman), Cllr J Dowsett, Cllr D Dennis, Cllr Haverson and Cllr N
Williams.
In Attendance: Mr P Gill (Clerk), Wiltshire County Cllr C Howard, PCSO A Heath and six members of
the public.
1.
Apologies: Cllr K Cockerton (Chairman), Cllr G MacDonald Cllr J Barber-Starkey.
Absent: Cllr F Dean, Cllr S Dean
2.
Chairman’s announcements: With Cllr Paterson in the Chair he drew attention to or spoke on the
following: The absence on holiday of the Chairman and confirmed that the meeting was quorate. Fowler
associates would be addressing the meeting in the adjournment for public comments/questions.
3.
39.13
Minutes of the last meeting. The minutes of the Meeting of the Parish Council held on 11
July 2013 having been previously circulated were agreed as a true record.
Proposed by Cllr Haverson seconded by Cllr D Dennis
Agreed nem con
40.13 Matters arising. Item 38.13. Gritbox. Cllr Haverson agreed to follow up on a replacement.
4.
41.13
Declarations of Interest and dispensation requests: None declared.
5.
42.13. Policing Issues. PCSO Heath offered apologies for PS Phipps and PC Noyce who were
conducting an interview. He then reported on those incidents that had been reported since the last
meeting including, Hare Coursing and damage to farm land, theft of 2 chickens, damage to a garden shed
and a non dwelling burglary. The Cllrs and members of the public raised the issue of speeding through
the village to which PCSO Heath responded by saying that reduction of speeding in the Tidworth
Community Area was to be treated as a priority.
6.
Adjournment for public comments/questions: 7.55pm.
A representative of Fowler associates addressed the meeting on the outline of proposals for the
development of land at Station Yard and answered a number of questions from the Cllrs and members of
the public. The representative thanked the meeting for allowing its time and said that the next stage
would be the holding of a public meeting to explain the proposal and to test public opinion. A Member of
the public raised a concern regarding the damage being caused by a the roots very large Cherry tree in
Bourne Rise which Cllr Haverson agreed to take up with Imogen Dallimore at Wilts Council.
Wilts Councillor C Howard reported on the approved Wiltshire Council Business Plan for the period up to
the next Council elections in May 2017. The Business Plan sets out the key actions that the Council will
deliver over the next three to four years, and are in line with the Conservative Group’s manifesto for the
Wiltshire Council elections which took place last May.
The three priorities are:
To protect those who are most vulnerable.
To boost the local economy.
To bring communities together to enable and support them to do more for themselves.
The full draft business plan may be viewed at: http://www.wiltshire.gov.uk/draft-2013-2017-business-
plan.pdf
He then reported on two other major and important pieces of planning work are nearing completion. They
are: The local Tidworth Community Area Plan 2013-2026 which can be viewed at:
http://www.tidworthcommunityarea.info/images/stories/Tidworth/tcaplan2013-2026draftv2.pdf The
TCAP Community Area Plan is closely connected to the emerging Wiltshire Council Core Strategy, as
below.
The Wiltshire Core Strategy 2013-2026 which sets out the plans for the whole county for the next 13
years. The emerging Core Strategy is at the final examination stage before adoption which is expected to
be in January 2014. Details at:
http://www.wiltshire.gov.uk/planninganddevelpment/planningpolicy/wiltshirecorestrategy.htm
He encouraged Cllrs to attend the next TAB meeting to be held on Monday 16 September as there are a
number of Collingbourne Ducis specific issues on the agenda in particular the funding of the Pelican
Crossing. He also informed Cllrs that is would be his intention to post on the PC’s Website an update on
the A338 issues.
The Chairman thanked Wilts Council Cllr Howard, the Fowler Associates representative and the members
of the public for having taken the time to attend and for their input.
The meeting reconvened at 8.35 pm
7.
43.13 Finance Report:
The Chairman of the F& P Cttee reported that the Clerk presented the
Income and Expenditure report along with Bank Reconciliations produced from the accounts package and
the latest bank statements.
The following cheques were noted and/or presented for authorisation as per approved contracts or IAW
Standing Orders:
Mr P Gill (Postage) £6.95
RBS Software (Accts Package Support) £128.80
Mr P Gill (Verio Domain Name) £7.62
WALC (Cllr Trg course x 2) £204.00
Southern Electric (Recreation Ground) £27.51
Mr P Gill (Salary & Expenses) – £664.80
HM Revenue & Customs (Tax & NI) £166.20
Proposed by Cllr Paterson seconded by Cllr Williams
Agreed nem con
Annual Return. The Clerk informed Councillors that the Annual Return remains to be considered by the
External Auditor.
Budget FY 14/15. Councillors noted the requirement to present FY 14/15Budget and Precept
recommendation for consideration at PC meeting in January 2013 and directed the F&P Committee to
prepare a draft budget and corresponding Precept recommendation for FY14/15 for consideration by the
full council at the November meeting.
Action F&P Cttee Chair
Collingbourne FC. Having considered a request from Collingbourne FC for a grant to cover the
Recreation Ground hire fees and a positive recommendation from the F&P Cttee Councillors agreed to
waive the hire fees for the 2013/214footbal season in order to help the team establish itself.
Proposed by Cllr Dennis seconded by Cllr Haverson.
Agreed nem con
Action F&P Cttee Chair
Clerk’s Salary. Councillors noted the increase in Clerk’s Salary in line with 2013/14 National Salary
Award for Local Council Clerks.
Precept. Councillors noted the 2nd half of Precept is due in to be received in late September.
8.
44.13
Planning Report:
The Chairman of the Planning Cttee reported on the Cttee meetings (minutes previously circulated) held
since the last full council meeting. However due to a misunderstanding no planning report was presented.
13/03077/TCA. Remove lowest limb of Yew tree at 97 Sunton SN8 3DZ. Having considered the
application Councillors agreed to not raise any comments.
Proposed by Cllr Gomes seconded by Cllr Haverson
Agreed nem com
Action: Clerk
Proposed Development at Station Yard. The Councillors noted that they had been addressed during
the adjournment for public comments/questions on the outline of proposals for the development of land at
Station Yard and had concurred with Fowler Associates that it would be prudent to hold a meeting to brief
the Villagers on the proposals.
9.
45.13 Property Report: The Chairman of the F&P Cttee reported on the Cttee meetings (previously
circulated) held since the last full council meeting and presented a property report covering the
f ollowing:
Village Hall Loan: Draft letter to Claire Perry regarding the ability to redeem the loan with no/reduced
penalties.
Meeting booked with Colin Brown at Wiltshire Council to look into the placement of the swings/slides
on the recreational ground, in addition to types of equipment, costs and help with funding.
Dog Fouling: Cllr Cockerton has written an article in the Courier, advising that the PC will look to have
the law enforced if residents are still continuing not to pick up after their dogs.
Collingbourne FC and Cricket club meeting: further meeting to be called to agree on the proposed terms,
with regards to costs of the usage of the recreational ground and its general upkeep.
Cllr Dennis and Cllr Dowsett have undertaken a reconciliation of the specification of the contracts for the
grass cutting, ROSPA and the war memorial. Invites for the tender to be sent out to 3-4 contractors
including the incumbent by the end of September in order that the known cost be included in the draft
budget to be presented to the next PC meeting.
Proposed by Cllr Paterson seconded by Cllr Dowsett
Agreed nem con
IT equipment. Having considered the renewal process and timeframe for IT Equipment Cllrs agreed that
the F&P were to investigate the replacement of the existing equipment in order that the new equipment is
in place prior to the employment of the new Clerk and the as the existing equipment has little or no value
that it be gifted to the outgoing clerk.
Proposed by Cllr Dennis seconded by Cllr Paterson.
Agreed nem con
Action: F&P Cttee
Community Days Scheme. Having considered a letter from Wilts Council regarding the Community
Days Scheme Cllr Paterson agreed to organise a village litter pick in October with a view to gaining
assistance from Wilts County under this scheme.
Action: Cllr Paterson
Assets. Having considered the process for disposing of assets surplus to requirement Cllrs agreed that the
F&P Cttee identify the surplus assets and offer them for sale via an advertisement in the Courier.
Proposed by Cllr Paterson seconded by Cllr Gomes.
Action: F&P Cttee
Hedgerows. Having considered actions to have overgrown hedgerows trimmed Cllrs agreed that this would
best be done by Cllr Paterson referring to the issue in his report to be published in the Courier.
Action: Cllr Paterson
War Memorial. Cllr Dennis informed Cllrs that he had a preliminary discussion with local stone
Masons regarding the refurbishment of the lettering on the War Memorial during which it came to light
that the Memorial could be in danger of falling over due to subsidence. Cllrs agreed that the F&P
investigate the costs to have the Memorial righted and the lettering replaced as a matter of urgency.
Proposed by Cllr Dowsett Seconded by Cllr Gomes.
Agreed nem con
Action: F&P Cttee
10
46.13 Highway Matters:
Cllr Haverson reported the following:
Everleigh Road between the A338 and the entrance to Sunnyhill is still badly potholed and poses a
potential threat to two wheeled traffic and requires urgent attention. He has contacted Imogen
Dallimore (County Highways) about this and it is on the list to be done.
Footpath A338 – Cadley Road junction to Victoria House still in a poor state to the extent that it
makes it unsafe. This too is on the list.
Church Bends. During a walk through the Village with Imogen Dallimore the problem presented
by heavy vehicle having to use the whole width of the highway to negotiate the Church Bend was
discussed. He suggested that there should be signs at each end warning of large vehicles in the
centre of the road and she has confirmed that a request has to be made through the Community
Area Transport Group (CATG). Cllr Haverson agreed to make the request.
Action: Cllr Haverson
Wheelibins.
These continue to cause a problem to pedestrians, prams and wheelchair users.
They block the footpath and are left out for a long period of time. Moreover, the collection teams
are not always putting the bins back where they collected them from. Last week one bin which had
been put out correctly, was dumped back in the middle of the footpath.
The public right of way (CDUC29) footpath that runs beside the Bourne, from Littlebridge House
to Everleigh Road. He has received a number of complaints about the state of this footpath which
he has passed to Wiltshire Council’s Rights of Way Department.
A338Working Group. Cllr Haverson report that he has taken no action as yet but his intention is for an
article to go in the Courier and for a leaflet drop in the village prior to the holding of a public meeting.
Cllrs agreed that it would be sensible to hold the public meeting in conjunction with the proposed public
meeting to be held regarding the development of land at Station Yard.
Puffin Crossing. Cllrs noted that the crossing had failed to attract funding from Wiltshire Council as it
was rated twelfth out of fifteen on the Substantive Highway Scheme Bid Scoring. However, both the
PC’s and Wilts Cllr Howard’s intention is to keep fighting for the crossing.
11.
47.13.
Letter to Villagers. In the absence of Cllr Cockerton no report was offered.
Replacement of Clerk. Cllr Dennis informed Cllrs that the Selection Cttee has agreed to draw up a job
advertisement to be placed in the courier and on the PC notice board in the very near future.
12.
Date of Next Meeting: The date of the next meeting was confirmed as Wednesday 30 October 2013 at
7.30 pm.
The meeting closed at 21.30 pm.
COLLINGBOURNE DUCIS PARISH COUNCIL
MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL
HELD AT COLLINGBOURNE SCHOOL
ON THURSDAY 12th SEPTEMBER 2013