© Collingbourne Ducis Parish Council 2017
Minutes of Meeting 12th March  2015
COLLINGBOURNE DUCIS PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEETING HELD IN COLLINGBOURNE PRIMARY SCHOOL ON THURSDAY 12 MARCH 2015 AT 7.00pm     Present:  Cllr K Cockerton (Chairman), Cllr D Dennis, Cllr L Gomes, Cllr N Williams, Cllr F Deane, Cllr R Haverson and Cllr T Warren. In Attendance: Mr P Gill (Clerk), Wilts Cllr C Howard, PCSO M Downham, Mrs W Roper (possible co-optee)  and 1 member of the public. 1. Apologies:  Cllr T Greenwood, 2. Chairman’s announcements: The Chairman drew attention to or spoke on the following: 2.1 Thank you to Cllr Haverson for representing the PC at the funeral of the late Tony Still who was a past Chairman of the PC.  The Chairman also said that the thoughts of the PC go out to Claire and family. 2.2 Thank you to Cllrs Dennis & Gomes for attending TCAP & TAB meetings respectively. 2.3 Next Wilts Council Community Day for the Parish was to be 17 Apr. 2.4 Welcome to Mrs Chloe Delgery who was new to the village and was attending as a member of the public. 3. 67.14 Minutes of the last meeting.  The minutes of the Meeting of the Parish Council held on 8 January 2015 having been previously circulated were agreed as a true record.  Proposed by Cllr Dennis seconded by Cllr Warren               Agreed nem con 68.14 Matters arising.   None that do not appear on the agenda. 4. 69.14 Declarations of Interest and dispensation requests:  Cllr Haverson as the owner of the property declared a pecuniary in item 74.14 - 15/00336/TCA – Kerri, Sunton Collingbourne Ducis.  5. 70.14 Policing Issues.  PCSO Downham reported on the 6 incidents that had occurred since 21 Nov 14 the most significant of which were burglary during which jewellery and coins to a value were removed for which investigations remain ongoing, burglary during which a quantity of cigarettes were stolen after which the suspects left in a hatchback for which investigations remain ongoing.  PSCO Downham then briefed the Cllrs on the manning situation which is due to improve in the near future. The Chairman thanked PCSO Downham for her report. 6. 71.14 Adjournment for public comments/questions: 7.25 The Core Strategy which will be used as the basis for all planning decisions in the County up to 2026 is being finalised and should be available for viewing later this month. The Budget for 2015-16 was approved by the Council on 24th February. No increase in the Wiltshire Council element for the fifth year in succession, but a 1.99% increase in the Police and in the Fire and Rescue precepts. Unfortunately it has become necessary to make a charge for collection of garden waste in the green bins. This had not been planned until recently, but became unavoidable due to a larger than expected cut in central government funding. The charge will be £40 for the coming year, equivalent to 77 pence a week.  Arrangements have been made for Council Tax bills to be issued online, and details of how to set up the arrangements will be included with Council Tax demands which are being sent out about now. The bills will be raised through a Dotpost account, and once set up the Council will use the system to issue other documents, not just Council Tax bills.  Use of this service will save the Council money and increase efficiency, and residents are urged to sign up to it. Wiltshire Savings and Loans. This is about savings and loans opportunities that may be of interest to all who qualify, including those on benefits, and is a far better option than so called Pay Day Loans. An office has opened at the Tidworth Leisure Centre on Mondays from 10.30 to 11.30 am. Wiltshire Savings and Loans is a not-for-profit credit union whose aim is to improve the financial wellbeing of the community, and savings are guaranteed under the Government compensation scheme up to £85,000.  An update on the Army Basing programme. In reply to a question from Cllr Haverson regarding “New” signage on the A338 Wilts Cllr Howard informed Cllrs that it was the “Old” signage on new poles. In reply to a further question from Cllr Haverson on the survey of the A338 Wilts Cllr informed that the survey was taking place by consultants appointed by Wilts Council and that he was sure that they would provide  a professional report with recommendations which can then be discussed. Cllrs agreed that the PC has done as much as it can at this point and will now wait for the survey to be completed before considering the matter further.  The Chairman thanked Wilts Cllr Howard for his report.  The meeting reconvened at 7.40 7. 72.14  Finance Report: The Chairman of the F& P Cttee Cllr Warren reported that the Clerk had presented and circulated the Income and Expenditure report along with Bank Reconciliations produced from the accounts package and the latest bank statements which the Cllrs accepted. Proposed by Cllr Dennis seconded by Cllr Warren Agreed nem con. The following cheques were noted and/or presented for authorisation as per approved contracts or IAW   Standing Orders: First Clean Services (Bus Shelter) £24.00 K Cockerton (Computer & Operating System) £334.99 CD VH Trust (Hall Hire) £48.00 Bawden Svcs Ltd (Grounds Maintenance Jan) £548.76 Bawden Svcs Ltd (Litter Bins Jan) £ 149.16 Bawden Svcs Ltd (Grounds Maintenance Feb) £548.76 Bawden Svcs Ltd (Litter Bins Feb) £149.16 Mr P Gill (Salary & Expenses) £744.99 HM Revenue & Customs (Tax & NI) £186.40 SSE (Recreation Ground) £23.39 Proposed by Cllr Haverson seconded by Cllr Williams Agreed nem con Sect 137.  Cllrs noted that The Department for Communities and Local Government has confirmed that the appropriate sum for parish councils for the purposes of section 137(4) (a) of the Local Government Act 1972 (“1972 Act”) for 2015-2016 is £7.36. This is the amount that results from increasing the amount of 2014-15 (£7.20) by the percentage increase in the retail index between September 2013 and September 2014 (of 2.26%), in accordance with Schedule 12B to the Act. Clerk’s Terms and Conditions.   Having considered the Clerk’s Terms and conditions Cllrs agreed to raise the SCP from 24 to 25 with effect from 1 April 2015. Proposed by Cllr Cockerton seconded by Cllr Dennis Agreed nem con    Action: F&P Cttee Recreation Ground.  Having considered the level of hire fees Cllrs Agreed to leave them as they were. Proposed by Cllr Dennis seconded by Cllr Warren Agreed nem con Burial Ground.  Having considered the revision of fees Cllrs agreed to raise the fees by the percentage increase in the retail index between September 2013 and September 2014 (of 2.26%). Proposed by Cllr Dennis seconded by Cllr Cockerton Agreed nem con Workplace Pensions.  Having considered the action required by the Clerk informed Cllrs that he had registered The Pensions Regulator and Cllrs agreed that Cllr Gomes was to lead on this issue and report back to the Council as required. Proposed by Cllr Dennis seconded by Cllr Cockerton Agreed nem con Grants.  Having considered making a grant to TCAP, Wiltshire Portage, Citizens Advice and Victim Support Cllrs agreed to the TCAP request to the next meeting and that the Chairman was to write to the Chair of TCAP with a view to gaining some clarity of the detail.  Cllrs agreed to grants of £100.00 and £50.00 to The Wiltshire Portage Committee and the Citizens Advice Bureau respectively. Proposed by Cllr Dennis seconded by Cllr Deane   Agreed nem con Bluebell Run.  Having considered waving of fees for charity event on Sunday 21 April Cllrs agreed to waive the fees. Proposed by Cllr Warren seconded by Cllr Cockerton  Agreed nem con Action:  Clerk 8. 73.14 Property Report:  The Chairman of the F&P Cttee presented a property report covering the following:  Saxon Rise Play Area.  Cllr Warren informed Cllrs that the damage to the Wilts County Play area at Saxon Rise was yet to be repaired and that she was chasing up on this with Wilts Council. Play Area Inspections. Having received and considered the previously circulated RoSPA annual play area inspection reports and a table of actions Cllr Warren reported that the general repairs and actions were in hand and that she revived quotes for  the repairs which will be actioned and invoiced after 1 Apr 15.    Proposed by Cllr Dennis seconded by Cllr Deane Agreed nem con Action:  Cllrs Warren Play Area Equipment.     Although not in attendance Cllr Greenwood had previously circulated a update on the status of this project which included a proposed plan of action and quotes to date.  Cllrs agreed that this project would need to be moved to FY 15/16 and directed the Chairman agreed to write to TAB requesting that the grant of £5K allocated in the PC for spending in FY 14/15 be deferred to FY 15/16. Proposed by Cllr Cockerton seconded by Cllr Williams Agreed nem con Action:  Cllrs Cockerton &   Play Area Sub – Cttee I.T.  Equipment. Cllr Cockerton reported that the IT hardware equipment had been purchased and that he was still looking at the best software options which he will address in the very near future.  It is anticipated that the new equipment will be up and running by Friday 27 March. Cllr Cockerton & Clerk Best Kept Village Competition.  Having considered entering this competition Cllrs agreed not to enter the competition. 9. 74.14 Planning Report:  The Chairman of the Planning meet on 15 February to consider planning application 15/00262/FUL - Removal of existing builders’ compound and outdoor storage area; and the erection of 15 no. dwellings, with associated parking, turning, landscaping and highway improvement works on land at Station House & Station Yard, Station Approach, Collingbourne Ducis.  She explained that there had been extensive interest shown by the public and who had made numerous points and asked many questions of the Cllrs and the Applicant’s Agent.   The Committee had replied to Wiltshire Council with a list of reasons why the PC did not support the application. 15/00257/TCA - Land south of Red Roofs, Sunton: T1 - Lift and shape the lower branches by crown lifting up to 2m from its base. Crown thin and lighten laterals by up to 1m to maintain shape of tree. T2 - Crown lift and thin as per T1.  Having considered the application Cllrs agreed not to make any comments. Cllr Haverson left the meeting    15/00336/TCA - Kerri Sunton Collingbourne Ducis.   T1 - Norway Spruce - Fell T2 - Norway Spruce - Fell and replant with Amilancher.  Having previously considered the application Cllrs  Cllrs agreed not make any comment. Cllr Haverson rejoined the meeting 15/01500/FUL - Two storey side extension and single storey rear extension at1 Everleigh Road, Collingbourne Ducis.   Having considered the application agreed to support the application but wished to highlight concern regarding the size and possible overhang of the 1st storey. Proposed by Cllr Cockerton seconded by Cllr Gomes Agreed nem con     Action:  Cllr Gomes  The Clerk reminded Cllrs of the requirement for them to make timely comment on applications received. 10. 75.14 Highway Matters: Road Repairs.  This item was covered earlier in the meeting during Wilts Cllr Howard’s report. Footpath CD 29.  Cllr Denis reported that it was now clear that Wilts Council who owned the footpath and he agreed to register with Wiltshire Council the need for extensive safety critical repairs to be carried out to the footpath urgently. A338 Road Signs.  This item was covered earlier in the meeting during Wilts Cllr Howard’s report 11. 76.14 General. World War 1 Commemorations.   As Cllr Paterson had resigned as a Cllr there was now requirement to appoint a new Cllr lead which Cllrs agreed was to be Cllr Cockerton.  However, Mr Patterson has agreed to work with Cllr Cockerton on the commemorations but will not be able to authorise any action or spending on behalf of the PC. Transparency Code for Smaller Authorities.   The Clerk briefed Cllrs on the new legislation that was due to come into force in the very near future and that it would have implications for the way end of year reporting was carried out.  Although the Clerk was confident that the PC would be compliant with the new legislation he was awaiting clear direction from the external Auditor.  Action:  Clerk Standing Orders & Financial Regulations.  Having reviewed Standing Orders and Financial Regulations Cllrs agreed that as they had been last amended in September and October 2014 that they were fit for purpose at this time but that they may need to be reviewed in light of impending legislation. Action:  Clerk Complaints.  Cllr Williams reported that she had received a number of complaints regarding dog owners depositing dog waste in the litter bins outside the village shop and close to the bus shelter which made enter and leaving the village shop and waiting for the bus an unpleasant experience. Dog owners are requested to not deposit dog waste in these specific bins.  The subject of irresponsible dog owners dumping dog waste around the village and especially on the Recreation Ground was raised and Cllrs agreed that Cllr Gomes was to invite the Wiltshire County Dog Warden to visit the village.  Proposed by Cllr Cockerton seconded by Cllr Gomes Agreed nem com Action:   Cllr Gomes. 12. 77.14   Co-Option:  Having considered the application from Wendy Roper and having confirmed that she had met the statutory (LGA 1972 Sect 79 & 80) eligibility requirements she was co-opted as a Member of the Council.  Cllr Roper signed the Declaration of Acceptance of Office (LGA 1972 Sect 83).  The Clerk is informed  Cllr Roper of the legal requirement to complete a Register Interests Form on Wiltshire Council’s Website within 28 days of signing the Declaration of Acceptance of Office. Proposed by Cllr Cockerton seconded by Cllr Dennis Agreed nem con Action:  Clerk 13. 78.14 Date of Next Meeting:  The date of the next meeting was confirmed as at 7.00 pm on Wed 6 May (Annual Parish meeting, immediately followed by the Annual Meeting of the Parish Council.   The meeting closed at 2105 pm. Signed: Chairman: