© Collingbourne Ducis Parish Council 2020
Minutes of Meeting 11th July 2013
Present: Cllr K Cockerton (Chairman), Cllr D Paterson (Vice Chairman), Cllr G MacDonald, J Dowsett,
D Dennis, and Cllr Haverson.
In Attendance: Mr P Gill (Clerk) and two members of the public.
1.
Apologies: Cllr F Dean, Cllr S Dean, Cllr J Barber-Starkey and Wiltshire County Cllr C Howard.
Absent: Cllr N Williams.
2.
Chairman’s announcements: The Chairman drew attention to or spoke on the following: Confirmation
that his initial letter had gone out to all addresses on the Electoral Roll.
3.
28.13
Co-option. Having considered an application from Lucy Gomes and having confirmed that
she had met the statutory (LGA 1972 Sect 79 & 80) eligibility requirements she was co-opted as a
Member of the Council. She then signed the Declaration of Acceptance of Office (LGA 1972 Sect 83).
The Clerk reminded Cllr Gomes of the legal requirement to complete a Register Interests Form on
Wiltshire Council’s Website within 28 days of 11 July 2013. It was agreed that Cllr Gomes would sit on
the Finance & Property Committee.
Proposed Cllr Paterson by seconded by Cllr Cockerton
Agreed nem con
4.
29. 13 Minutes of the last meeting. The minutes of the Meeting of the Parish Council held on 30 May
2013 having been previously circulated were agreed as a true record.
Proposed by Cllr Haverson seconded by Cllr S Dean
Agreed nem con
30.13 Matters arising. None that do not appear on the agenda for information only
5.
31.13
Declarations of Interest and dispensation requests: None declared.
6.
32.13. Policing Issues. In the absence of the Police no report was offered.
7.
33.13 Adjournment for public comments/questions: 7.35pm.
A member of the public informed Councillors that a petition regarding the worsening traffic situation in
the village had been signed by 202 people and that it had been sent with a covering letter to Clare Perry
MP for consideration. After a lengthy and involved question and answer session Councillors agreed that
the Council with Cllr Haverson as lead would facilitate the formation of a villager led A338 Action
Group. The issue of vegetation overhanging the footpath running alongside the High Street edge of the
River Bourne was raised - see item 33.18
The meeting reconvened at 8.10pm
8.
34.13 Planning Report:
13/01/061REM. Extension of time limit for existing planning permission E/10/0320/FUL for the
erection of a new dwelling at 106 Cadley Road Collingbourne Ducis. Having considered the
application Councillors agreed to not raise any comment or objections.
Proposed by Cllr Patterson seconded by Cllr Haverson.
Agreed nem con
Action: Planning Ctte Chairman to inform Wilts County by 22 Jul 13
13/01/004/FUL. New Dormer window at 8 Church St Collingbourne Ducis. Having considered the
application Councillors agreed to not raise any comment or objections.
Proposed by Cllr Patterson seconded by Cllr Haverson.
Agreed nem con
Action: Planning Ctte Chairman to inform Wilts County by 22 Jul 13
Planning Application Receipt. Having discussed new distribution Councillors agreed that all
Councillors were to be on the distribution list and that Cllr Haverson was to contact Wilts County
Planning at developmentmanagementeast@wiltshire.gov.uk to confirm the names and email addresses of
the Councillors.
Action: Cllr Haverson
9.
35.13 Finance Report:
The Chairman of the F& P Cttee reported that the Clerk presented the
Income and Expenditure report along with Bank Reconciliations produced from the accounts package and
the latest bank statements.
The following cheques were noted and/or presented for authorisation as per approved contracts or IAW
Standing Orders:
Wiltshire Council (Grass Cutting) £699.55
Wiltshire Council (litter Contract) £363.74
Southern Electric (Recreation Ground) £22.07
R Haverson (Expenses Claim) £19.00
Mr P Gill (Salary & Expenses) £709.04
HM Revenue & Customs (Tax & NI) £211.04
Mr P Gill (Stamps) £50.00
Lexis Nexis (Arnold Baker Reference Book) £80.45
Signatories. The F& P Cttee Chairman reported that at the previous meeting having considered
signatories on both bank accounts to include the removal of Mr Cox and Mr Risborough from the Scottish
Widows Account Members agreed that Cllrs Dennis, Cockerton, Williams, Haverson be signatories and
that that Finance and Property Committee should look for a more financially attractive account.
Proposed by Cllr Dennis seconded by Cllr McDonald
Agreed nem con
Action: Chair F& P Cttee
Action: Chair Finance & Property Cttee.
Village Hall Loan. Following a short discussion the Councillors agreed to refer this item to the Finance
& Property Cttee for consideration and for the Cttee to report back to the next meeting with
recommendations.
Proposed by Cllr Dennis seconded by Cllr McDonald
Agreed nem con
Action: Chair F& P Cttee
Good Councillors Guide. Having considered purchasing hard copies the Councillors agreed not make
the purchase.
13.
36.13 Property Report: The Chairman of the F&P Cttee reported that the following:
Recreation Ground.
Swing & Slide. The Chairman of the F&P Cttee reported that after investigation of the options and costs
that there may be a requirement to reduce the dimensions of the football pitch and that further work is
required to identify possible funding streams. Councillors agreed to refer this item to the Finance &
Property Cttee for consideration and for the Cttee to report back to the next meeting with
recommendations.
Proposed by Cllr Cockerton seconded by Cllr MacDonald.
Agreed nem con
Action: Chair F& P Cttee
Collingbourne FC. The Clerk informed Councillors that shortly before the meeting he had
received an email which contained a number of questions and requests one of which was a request
to waive the football pitch hire fee for a charity match. After consideration Councillors agreed to
waive the hire fee and to refer the questions and other requests to the Finance & Property Cttee for
consideration and for the Cttee to report back to the next meeting with recommendations.
Proposed by Cllr Cockerton seconded by Cllr Haverson
Agreed nem con
Action: Chair F& P Cttee
Contracts. Having considered the process for the tendering of grass cutting, litter picking and play
equipment safety contracts for FY 14/17 Councillors agreed to refer this item to the Finance &
Property Cttee for consideration and for the Cttee to report back to the next meeting with
recommendations.
Proposed by Cllr Cockerton seconded by Cllr Haverson
Agreed nem con
Action: Chair F& P Cttee
Dog Fouling. Having considered Members agreed that the Chairman should raise the issue of dog
fouling in his next “Letter to the Villagers” and agreed to refer this item to the Finance & Property
Cttee for consideration and for the Cttee to report back to the next meeting with recommendations.
Proposed by Cllr Patterson seconded by Cllr Haverson
Agreed nem con
Action: Chair F& P Cttee
14.
37.13 Highway Matters:
Cllr Haverson reported that on 19th June he had met with Imogen Dallimore, Community Co-
ordinator for the Tidworth Area. During the meeting they walked the A338 through the village,
looking at the pot holes and other problems which were noted. On her way in Imogen Dallimore
noted the damaged salt bunker on Knap Hill, this will be attended to. (It has since been removed.)
The problem of heavy vehicles negotiating the Church Bends was discussed and Imogen Dallimore
agreed to look the possibility of erecting signs at each end warning of, ‘Oncoming vehicles in the
centre of the road’. They walked back along the footpath alongside the Bourne, which is in poor
repair. Imogen Dallimore agreed to try to find out whose responsibility this is. It was noted that the
weeds on the footpath by Red Roofs are now flourishing again. Finally the footpath between the
Village Shop and the Roundabout is in poor repair. In places is so narrow that there is a danger of
pedestrians being struck by the wing mirror of a passing vehicle. Moreover, Cllr Haverson agreed
to investigate the supply of “20 is Plenty” signs. Councillors noted the report and agreed that Cllr
Haverson follow up on the items raised in his report.
Action: Cllr Haverson
Pelican Crossing. The Chairman informed Councillors that the funding was still being processed by
Wilts Council and that further news in expected in August. Councillors noted the situation.
A 338. Following on from the discussion at item 33.13 Councillors agreed that the Council with Cllr
Haverson as lead was to facilitate the formation of a villager led A338 Action Group.
Proposed by Cllr Cockerton seconded by Cllr Patterson
agreed nem con
Action: Cllr Haverson
15.
38.13.
Village Hall. Having considered the Terms of the Public Works Loan Board loan taken out on
behalf of the Village Hall Trust the councillors agreed that this required no further action at this
time.
Letter to Villagers. The Chairman reported that he had written a letter to the villagers and that it had
been delivered to all addresses on the Electoral Roll. A number of replies had been received and are to be
considered. The Chairman will send out regular letters and will also be speaking to the children in the
school about the workings of the Parish Council.
Action: Cllr Cockerton
Meetings. Having considered setting dates for future meetings Councillors set 12 Sep, 5 Nov and 9 Jan
as dates for Parish Council Meetings of Clerk. 24 Jul for the F&P meeting with Planning Meetings to be
held as required.
Proposed by Cllr Patterson seconded by Cllr Dowsett.
Agreed nem con
Action: Clerk & All Councillors
Recreation Ground. Having considered arranging a meeting with the regular users of the recreation
ground Councillors agreed to refer this item to the Finance & Property Cttee for consideration and for the
Cttee to report back to the next meeting with recommendations.
Proposed by Cllr Patterson seconded by Cllr Dowsett
Agreed nem con
Action: Chair F& P Cttee
100 Year Anniversary of the outbreak of World War 1. Cllr Patterson informed Councillors that
many towns and villages across the country were planning to mark the 100 Year Anniversary of the
Outbreak of World War 1 and suggested that the PC consider what it might do to mark the aniversary.
After discussion Councillors agreed that the War Memorial was to be refurbished, that red & white
poppies were to be planted in the village verges alongside the A338 and to refer these decisions to the
Finance & Property Cttee for consideration and for the Cttee to report back to the next meeting with
recommendations.
Proposed by Cllr Patterson seconded by Cllr Dennis
Agreed nem con
Action: Chair F& P Cttee
Village Notes.
Telephone Kiosk. After discussion Councillors agreed that the Chairman should mention this in his next
letter with a view to getting a feel for the keeping or removal of the kiosk.
Action: Chairman
Gritbox. As indicated earlier in the meeting the box has been removed by Wilts Council. Cllr Haverson
agreed to follow up on a replacement.
Action: Cllr Haverson
Overgrown Hedgerows. After discussion and taking into account the views of the public expressed
earlier in the meeting the Councillors agreed to refer this item to the Finance & Property Cttee for action
and for the Cttee to report back to the next meeting on the action taken.
Replacement of Clerk. After a lengthy discussion Councillors agreed that the Chairman & Cttee
Chairman were to form a selection Cttee to advertise for and recruit a new clerk with a view to the new
clerk being in position by the beginning of December 13 at the latest.
Proposed by Cllr Cockerton seconded by Cllr Dennis
Agreed nem con
Action Chairman & Cttee Chairman
16.
Date of Next Meeting: The date of the next meeting was confirmed as Thursday 12 September 2013 at
7.30 pm.
The meeting closed at 21.45 pm.
COLLINGBOURNE DUCIS PARISH COUNCIL
MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL
HELD AT COLLINGBOURNE SCHOOL
ON THURSDAY 11th JULY 2013