financial regs may 2016 page 9

a) An expenditure item authorised under 5. 6 b e low (continuing contracts and obligations) provided that a list of such payments shall be submitted to the next appropriate meeting of c ouncil or f inance c ommittee ; or b) fund transfers with in the councils banking arrangements up to the sum of £ 500 , provided that a list of such payments shall be submitted to the next appropriate meeting of c ouncil or f inance c ommittee . 1.1. For each financial year the Clerk and RFO shall draw up a list of due paym ents which arise on a regular basis as the result of a continuing contract, statutory duty, or obligation (such as but not exclu s ively, Salaries, PAYE and NI, Superannuation Fund and regular maintenance contracts and the like for which c ouncil [,or a duly authorised c ommittee,] may a uthorise payment for the year provided that the requirements of regulation 4.1 (Budgetary Controls) are adhered to , provided also that a list of such payments shall be submitted to the next appropriate meeting of c ouncil or Fina nce C ommittee . 1.2. A record of regular payments made under 5.6 above shall be drawn up and be s i gned by two members on each and every occasion when payment is authorised - thus controlling the risk of duplicated payments being authorised and / or made. 1.3. In res pect of grants a duly authorised c ommittee shall approve expenditure within any limits set by c ouncil and in a ccordance with any p olicy statement approved by c ouncil. Any Revenue o r Capital Grant in excess of £500 shall before payment , be subject to ratif ication by r esolution of the c ouncil . 1.4. Members are subject to the Code of Conduct that has been adopted by the c ouncil and shall comply with the Code and Standing Orders when a decision to authorise or instruct payment is made in respect of a matter in whi ch they have a disclosable pecuniary or other interest , unless a dispensation has been granted . 1.5. The c ouncil will aim to rotate the duties of members in these Regulations so that onerous duties are shared out as evenly as possible over time. 1.6. Any changes in the recorded details of suppliers, such as bank account records, shall be approved in writing by a Member . 2. INSTRUCTION S FOR THE MAKING OF PAYMENTS 2.1. T he c ouncil will make safe and efficient arrangements for the making of its payments. 1.1. Following authorisati on under Financial Regulation 5 above, the c ouncil, a duly delegated c ommittee or, if so delegated, the Clerk or RFO shall give instruction that a payment shall be made.