 MODEL FINANCIAL REGULAT IONS Page  10 of 20 1.1. All payments shall be effected by cheque or other  instructions to  the  c ouncil's  banker s , or otherwise, in accordance with a  r esolution of council  or duly delegated  c ommittee . 1.2. Cheques  or orders for payment  drawn on the bank account in accordance with the  schedule  a s presented to  c ouncil or  c ommittee  shall be signed by two members of  council in accordance with a  r esolution instructing that payment . If a member who is  also a bank signatory has declared a  discl o sable pe cu niary interest , or  ha s any other  interest, in the matter in respect of which the payment is being made , that  councillor shall be  required to  consider Standing Orders, and thereby determine whether it is  appropriate and / or permissible to be a signatory to the transaction in question . 1.3. To indicate agreement of the details shown on the cheque or order for payment with  the counterf oil and the invoice or similar documentation, the signatories shall each  also initial the cheque counterfoil. 1.4. Cheques or orders for payment shall not normally be presented for signature  other  than at  a  c ouncil or  c ommittee  m eeting (including immediately be fore or after such  a  meeting) . Any signatures obtained away from such meetings shall be reported to the  c ouncil  or Finance  Committee  at the next convenient meeting.  1.5. If thought appropriate by the council, payment for utility supplies (energy, telephone  and water) and any National Non - Domestic Rates may be made by va riable direct  d ebit provided that the instructions are signed by two members and any payments  are reported to council as made. The app roval of the use of a variable direct d ebit  shall be renewed  by resolution of the council at least every two years. 1.6. If thought appropriate by the council, payment  for certain items (principally s alaries) may be made by  b anker ’ s standing o rder provided that the instructions are signed , or  otherwise evidenced  by two m embers  are retained  and any payments are reported  to council as made . The approval of the use of a b anker ’ s standing o rder shall be  renewed by resolution of the council at least every two years. 1.7. If thought appropriate by the council, payment for certain it ems may be made by  BACS or CHAPS methods provided that the instructions for each payment are  signed , or otherwise evidenced,  by two  authorised bank signatories are retained  and  any payments are reported to council as made. The approval of the use of BACS o r  CHAPS shall be renewed by resolution of the council at least every two years. 1.8. If thought appropriate by the council payment for certain items may be made by  internet banking transfer provided evidence is retained showing which members  approved the paymen t. W here a  computer requires use of a personal identification number (PIN) or other  password(s), for access to the council’s records on that computer,  a note shall be made of  the PIN and Passwords and shall be handed to  and retained by  the Chairman of Coun cil in a  sealed dated  envelope.  This envelope may not be opened other than in the presence of two  other  councillor s .  After the envelope has been opened, in any circumstances, t he PIN and / or passwords  shall be changed  as soon
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