© Collingbourne Ducis Parish Council 2017
COLLINGBOURNE DUCIS PARISH COUNCIL YOU ARE SUMMONED TO ATTEND THE ANNUAL MEETING TO BE HELD IN COLLINGBOURNE PRIMARY SCHOOL ON THURSDAY 11th MAY 2017 AT APPROXIMATELY 7.30 pm FOLLOWING THE APM AGENDA 1. 01.17  ELECTION OF CHAIRMAN OF THE PARISH COUNCIL AND DECLARATIONS OF ACCEPTANCE OF OFFICE. Chairman 2. APOLOGIES Chairman 3. 02.17  ELECTION OF VICE CHAIRMAN OF THE PARISH COUNCIL Chairman 4. MINUTES OF MEETINGS - held on 10th March 2016 03.17 Matters arising – for information only. 5. 04.17 ADOPTION OF STANDING ORDERS & FINANCIAL REGULATIONS Chairman 6. 05.17  APPOINTMENT OF COMMITTEE MEMBERS TO FINANCE & PROPERTY COMMITTEE AND THE PLANNING COMMITTEES. Chairman 7. 06.17 ELECTION OF COMMITTEE CHAIRMEN Chairman 8. 07.17  APPOINTMENT OF REPRESENTATIVES: Appointment of member for Highway matters. Appointment of member for Paths and Rights of Way Appointment of member for Police Liaison. Appointment of representative to Village Hall Management Committee Appointment of Transport representative Appointment Tidworth Area Board representative Appointment of representative to Community Emergency Committee Appointment of member for Military Liaison. Appointment of Member for Website, Internet & IT matters. 9. 08.17  DISCLOSURE(S) OF INTEREST AND GRANTING OF DISPENSATIONS To  receive any declaration of  interest by a member in relation to matters to be considered at this meeting, as defined by the Code of Conduct adopted by the Council on 12 July 2012 in accordance with the provisions of the Localism Act 2011 and to consider requests for dispensations. 10. ADJOURNMENT FOR PUBLIC COMMENTS/QUESTIONS.  Chairman 11. 09.17 FINANCE REPORT 09.17.1 Receive Current Liquidity statement and bank reconciliation. Chairman 0917.2 Receive Internal Auditor’s Report and review effectiveness of internal audit. 09.17.3  Approve Statement of Assurance. Chairman 09.17.4  Approve Annual Statement of Accounts. Chairman 09.17.5  Appoint Internal Auditor for FY 17/18 Chairman Review risk assessment and insurance levels. Clerk Confirm cheque signatories. Reserves .  Consider setting General Reserves level at a minimum of 65% of the Precept. Authorise bills and cheques for payment: Chairman 1601 Collingbourne School (Part payment of School Lighting 8 Mar 17) £89.42 (VAT £4.26) 1602 The Courier (Xmas Big Bruch Flyer 13 Mar 17) £12.00 1603 Replacement for Ch No 1581 lost in post (TCAP Donation 7 Nov 16) £250.00 1604  Bawden Contracting Svcs Ltd (Grass & Bins Mar 17) £697.92 (VAT 3116.32) 1605  SSE (Electricity 9 Mar 17) £9.46 (VAT  £0.45) 1606 Taits Printers (Road Works Flyers 23 Mar 17) £85.00 1607 WALC (Annual subs 1 Apr 17) £324.05 (VAT £54.01) 1608 Community 1st (Insurance 1 June 17) £1454.11 TBC Mr P Gill (Salary & Expenses Apr 17) £TBC TBC HM Revenue & Customs (PAYE& NI Apr 17) £TBC Precept.  Note receipt of 1st payment. VAT.  Note receipt of reclaim for FY 16/17 Section 137 Expenditure: Limit for 2017/2018.  Note that The Department for Communities and Local Government has confirmed that the appropriate sum for parish councils for the purposes of section 137(4)(a) of the Local Government Act 1972 (“the 1972”) for 2017 -2018 is £7.57.  This is the amount that results from increasing the amount for 2016-17 (£7.42) by 2% - the percentage increase in the retail index between  September 2015 and September 2016, in accordance with Schedule 12B to the 1972 Act. Lighting Scheme Proposal.  Receive report on the costs to date of the trial lighting scheme of footpath in the area of Collingbourne School and leading to the village hall lit by paying for the school external lights to be on for longer that required by the school. Grants.  Consider requests as received. 12. 10.17  PLANNING REPORT        Planning Chair Consider planning applications as received from Wiltshire County Council 17/03576/FUL: Proposed ground floor side and rear extension at 2 Gilberts Piece. 13. 11.17  PROPERTY REPORT         Property Chair Communal and Play Area Safety Inspections.  Receive report from Cllr Knowlson. Parish Steward Scheme.  Receive report from Cllr Knowlson on how well the scheme is working. Grass Cutting & Bin Emptying Contract Apr 17- Apr 20.  Receive report from Cllr Knowlson on how the new contract is working. 14. 12.17 HIGHWAY MATTERS. Cllr Dennis Street lighting in Saunders Meadows.  Consider possible change to on/off times of Street Lighting. Highways Sub Committee.  Receive report from Cllr Greenwood on his draft letter to the Highways Portfolio holder at Wilts Council. Footpath CD 29.  Receive update on repairs. 15. 13.17 General Matters. Chairman PC Website Webmaster.  Consider who should be appointed as the PC's Website Webmaster. Complaints.  Consider as received. 16.   14.17  Co-Option.  Consider applications received. 17. 15.17   DATE OF NEXT MEETING:  Confirm as Thursday 6th July 2017 at 7.00 pm. Philip Gill Parish Clerk 3 May 2017 Note:  Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions:  Equal Opportunities, Freedom of Information, Crime & Disorder, Health & Safety and Human Rights.