© Collingbourne Ducis Parish Council 2020
COLLINGBOURNE DUCIS PARISH COUNCIL MINUTES OF THE ANNUAL PARISH MEETING HELD AT COLLINGBOURNE VILLAGE HALL ON MONDAY 17 MAY 2021 AT 7.00 PM Present: P Knowlson (Chairman), Cllr D Dennis, Cllr S Lyons, Cllr J Wood, Cllr M Arnold, Kirsty O’Shea (Representing Headteacher Collingbourne School), Mr D Paterson (Chair, Collingbourne Ducis Village Hall Trust, Mr G Hooper (Collingbournes, Chutes & Everleigh Link Scheme Wilts Cllr C Williams and Mr P Gill (Clerk). Apologies for absence: Cllr S Batley and PC S Duggan 1. Annual Report of the Parish Council. Welcome to our annual parish council meeting covering the financial year 2020/21, which I am pleased to do face to face unlike last year due to lockdown. Over the last year I feel we have adapted well to having to conduct our business over Zoom calls and thankfully have not made the headlines of the 6 o’clock news unlike some. Firstly, I would like to thank our Cllrs and Parish Clerk for their help and support over this last year; despite the obvious restrictions we have all faced I feel this has been one of the most pro-active years on the council with a great deal being achieved. We have also seen a few new faces on the Parish Council (Mark Arnold, Steve Lyons & John Wood) which is really encouraging and helps motivate us all to achieve as much as possible. I believe we also have some more interest from people with regards to joining which is positive news. Sadly though, one of our long-standing councillors and previous chairman Keith Cockerton has decided to hang up his gloves. On behalf of everyone on the Parish Council I want to thank Keith for all of his input over the years, Keith has been a very active member on the council and has dedicated a lot of his time to help make our village a better place. Although stepping down Keith has offered us his continued support from afar, which is greatly appreciated. This last year also saw the resignation of another Cllr, Paul Hartley, although hopefully this is just a temporary sabbatical whilst he plays tanks with the army. Hopefully Paul will be back later this year and be keen to pick up where he left off. As I previously mentioned this has been a really positive time for the Parish Council with the completion of some big projects. The village now has a level footpath in the high street running alongside the River Bourne on the high street, gone is the old tarmac path that was crumbling away and full of risen tree routes. I would like to thank Cllr Dave Dennis for being the lead on this project and being instrumental to the type of path we now have. Following a review of contractor quotes Andover Groundworks were given the job and were amazing in their efforts on what was a very cold week. Andy Maclean and his team carried out the work not only with speed but also consideration to the neighbours. The end result is we now have a great looking path that enhances the look of the village and allows all residents to safely use it. Our second biggest project this year was the installation of the Phone Box Book Exchange. Following the survey carried out a couple of years ago, this was high on the wish list of residents. The book exchange is a restored original K6 BT phone box and has been situated on the grass area opposite the Tipple Inn. With a bookshelf obtained for free, me and Cllr Dave Dennis managed to eventually squeeze it in the phone box with a little blood sweat & tears. Resident Jill Cockerton has taken up the reins to keep the bookshelf in order and regularly refreshes the stock of books. The Phone Box even has its own Facebook page now which has even more ‘likes’ than mine. With some flowerpots now added around the phone box this has really made it a great visual enhancement as well as a popular facility for residents. We also completed the Village Gates project with the final gates being installed on the A338 coming from Marlborough direction. With thanks to CATG funding obtained, the Parish Council were only required to pay 25% of the costs. This year also marks the end of the current council term, albeit the new council looks very similar I thought it would be a good opportunity to remind every one of the big projects that have been completed in what I think has been a really productive time for the Parish Council. Village Entry Gates Virtual Footpath in Cadley Road Purchase & Installation of two Village Defibrillators Outdoor Gym Equipment @ recreation ground New Footpath in High Street Phone Box Book Exchange Creation of Speedwatch Group The council remains in a good financial position and I look forward to the Parish Council continuing to be pro-active and keep moving forward to enhance our village. Full details of the Parish Council’s accounts are available to view on the Parish Council website http://collingbourne-ducis.com/ There were no questions from those present. 2. Summary of the Council’s financial performance for the year ended 31 March 2021. The Clerk presented the following summary: The Parish Council’s financial reserves for FY 20/21 at £26,188 were £8068 lower mainly due to the completion of the Path Project and the Telephone Exchange Project which together cost 12,931. The total expenditure was £36,132 against a budget of £40,285. The £ 4,153 underspend was mainly due to the Bus Shelter Project being carried forward into FY 20/21. Income was £28,063 against a budget of £26,766 the excess was mainly due to £322 increase in grant funding and a £905 mistaken payment being made to the account. Furthermore, reserves now stand at £26,188 against £34,256 for FY 19/20 of which £2K is earmarked for Speed Indicator Device and £7.5K for a Bus Shelter Project. The Parish Council's has resolved to reduce its reserves to 65% of the Precept i.e., 14,626 which is £7,784 lower than for FY 19/20 in order to fund the Bus Shelter Project and to enable it to keep the rise in the Precept to 1.1%. There were no questions from those present. 3. Head Teacher's Report from Collingbourne C E Primary School. Kirsty O’Shea presented the following report on behalf of the Head Teacher. The 2020/21 academic year has been a unique year for Collingbourne School as the team have navigated their way through the many challenges caused by the Coronavirus epidemic. Back in June and July 2020 the majority of schools remained closed to children with the exception of ‘key worker’ children. At Collingbourne we made the decision to open our doors to all children on a rota basis. This was achieved by sub dividing year groups into small bubbles with additional deep cleaning organised mid-week. This meant that, unlike many other schools, our children were back in school before the summer holidays and therefore transition in September was far easier and more effective. The second ‘Lockdown’ was announced on the evening of Monday 4th January. By Wednesday 6th January, the school had organised 4 classes for the children of critical workers and every child who requested a place was allocated one (approx. 30% of the school). Remote Learning also began on Wednesday 6th January. The school was well prepared for this eventuality. Children had already been allocated Microsoft 365 accounts, usernames and passwords and these had been tested through events such as the PTA quiz. All children who requested devices were supplied with high quality laptops, including cameras, enabling all children to have equal access to the remote teaching. Our new IT suppliers, Cloudhappi ensured all laptops were configured within 24 hours and they have provided remote technical support for families at home. ‘Online attendance’ ranged between 90%-100%. Collingbourne offered 3 live interactive lessons via Microsoft Teams every day, running over the course of the morning. All lessons were recorded allowing any child who missed a lesson to quickly and easily catch-up. We have ensured a breadth and variety in our curriculum by providing afternoon lessons such as PE, RE and art that are ‘off-screen’. We believe this ‘off- screen’ time was important for our children’s physical and mental wellbeing. Online assemblies were also provided twice per week and children’s work and attitudes were praised with certificates sent through the post. The curriculum was regularly punctuated with designated ‘wellbeing days and activities’ to ensure children and families were fully supported. The most recent round of assessments illustrates that children’s levels of attainment during the remote learning in Lockdown 2 actually increased. This is very pleasing and is further evidence that the blended learning solution offered by Collingbourne was one of the very best available. In other news the headteacher was nominated for ‘National Headteacher of the Year’ and one teacher, Jill Stevens, was nominated for ‘National Teacher of the Year’. Jill has since made it through to the national finals. She will be interviewed by the BBC and ‘Pearson’ during May before the final winners are announced next month. Exciting stuff! Collingbourne became one of first primary schools in the county to integrate a fully cloud-based IT solution back in the autumn. We are now working closely with our IT providers to create a bespoke IT curriculum which will include our children designing and marketing their own ‘apps’ to be sold on the app store! We are also in the process of redesigning the Forest School area to create an outstanding facility for children to enjoy and learn in. Finally, I am very pleased to report that the introduction of our school dog has been a great success! ‘Woody’ is a red fox Labrador who greets children at the door, is walked by them at break and lunch and he adds to a real sense of family and belonging in the school. He has become much-loved and is very handy at cleaning up after snack time too! It is these sorts of ventures that will ensure the education provision offered by Collingbourne is one of the best in the country and will result in us continuing to be over-subscribed in the coming years. Kirsty O’Shea then answered questions from those present and The Chairman then thanked her for presenting the Head Teacher’s his report. 4. Report from Wiltshire Cllr Williams. Wilts Cllr Williams reported the following: Council Leader. Wilts Cllr Richard Clure had been elected as the new leader of Wilts Council. Grants. In 2019/20, Tidworth Area Board awarded @£67k of local grants to support around 34 local community projects levering in an additional £120k . In 2020/21 Tidworth Area Board has awarded @£61k to support around 15 local community projects levering in an additional £100k Health and wellbeing. The health and wellbeing group is a sub-group of the Area Board and focusses primarily on older and vulnerable people. In 2019, Tidworth Dementia Action Alliance was reviewed, and the meetings became part of the health and wellbeing group. During the current pandemic and associated restrictions, the health and wellbeing group has taken on a wider role. It has attracted new partners including the Chamber of Commerce, local councils and Surgeons and operated as a forum for discussing and addressing other local issues including young people, economy and resilient communities. It has met bi-monthly and compliments the Area Board meetings offering an informal forum to share information, discuss issues and propose solutions. Attendance has been good, and the meeting well received. However, the future structure of this group and the health and wellbeing group will be reviewed again once restrictions are lifted. Some of the projects that the area board organised or supported include: A successful over 75’s event held in Ludgershall Memorial Hall. Area Awards event in the Memorial Hall to celebrate and thank some of our volunteers. A separate working group was set up to explore how we can support and promote social prescribing. Plans including help with cooking, community allotments, and arts for those living with dementia were beginning to be put in place when the pandemic hit. However, funding has been put aside to support the surgery and other partners in delivering this during 2021. COVID. Since the first restrictions were put in place in March 2019, the Area Board and community engagement team was immediately called in to lead on the community side of the pandemic and to assist Wiltshire Council in carrying out all of its support activities. This has taken much of our time including setting up the support systems and the network of community groups. We have been gathering information and intelligence regarding any issues within the area and where support is required. This has been used to inform both local action and that provided by Wiltshire Council and our partners. The area board has also been active in sharing information with the public and local partners as well as helping ensure people understand and stick to the restrictions that are in place. The Area Board has put together a status report which is a snapshot of what the main issues are in the community area. It is based upon both data acquired by a Joint Strategic Needs Analysis carried out every three years by Public Health and what local groups and organisations are telling us. The next step will be to agree priorities for the area board soon after the May elections Young people. The Area Board has worked with several groups and organisations, providing funding so that they can expand their offer of positive activities to young people. These include funding for Collingbourne Youth cricket club, Tidworth Gymnastics club, Netheravon Football Club and Wellington Academy. Advice and support have been offered to those areas looking to develop or extend a youth offering. Enford and Avon Youth group were supported to stay at Oxenwood, and we worked with residents and groups from Ludgershall to see if a new offer could be established with the previous youth groups having stopped. Funding has been provided by the area board to Ludgershall boys and youth centre and we want to continue to work with the trustees to help it be a place to provide activities for local young people. In partnership with Salisbury Museum, we established a film and photographic project that has been working with young people identified by the Youth Offending Team to help give them skills and confidence. Working closely with the Army Welfare Service, a successful family learning festival was run during Autumn 2019 as well as a follow up history day. A good relationship between Tedworth Equestrian and the Area Board was developed, and funding provided to allow young people who are at risk or who do not have access to this form of positive activity to experience it. The healthy schools project is supported and partly funded by the area board. 7 primary and secondary schools are currently taking part which is the highest number in Wiltshire. Funding has now been agreed with the Army Welfare Service for them to run a series of pop-up events throughout the community area for young people and families. This will start during summer 2021. The Area Board is one of 6 Southern area boards who are working collaboratively to address the challenge of providing positive activities to young people in rural areas. Community Area Transport Group (CATG). This is a sub-group of the area board and focusses upon more minor highways issues. The following projects were completed during the past two years: 2019/20 I. Netheravon Village Gates & Signs II. Collingbourne Ducis Gateways Phase 1 III. Collingbourne Kingston Gateways IV. Everleigh Speed Limit Assessment V. Collingbourne Kingston Deer Warning Sign. 2020/21 I. Collingbourne Kingston Mini Roundabout Kerbing Alterations Preliminary Design II. Ludgershall A342 Castle bend / Butt Street Sign Review III. Collingbourne Ducis Marlborough Road Village Gates Phase 2 IV. Everleigh Speed Limit implementation V. Enford 20mph Speed Limit Assessment – Funding has been agreed by the area board to implement the assessment. Area Boards. The Area Board stopped meetings for a short time when restrictions first occurred in March 2020. However, since September 2020 the area board has continued to meet using Microsoft teams. In May 2019, the Area Board ran a workshop called “Paths For All” to focus upon encouraging walking and improving our network of rights of way. This was well attended, and many people wished to get involved. As a result, a Paths for All steering group was established, and funding put aside to support any group wishing to partake. 3 walks have been produced that are available as leaflets or on line at Walking in the Vale of Pewsey - Visit Pewsey Vale A template exists for others to also publish their own walks. The group has also agreed funding for a number of footpath improvements including bridleway and pedestrian gates at Collingbourne Kingston as well as upgrading the surface of a path in Everleigh. Work continued with the MOD on the military rebasing and the Military Civilian Integration including partaking in the visit from representatives from Estonia. The Area Board is an active member of other local partnerships including the Multi Agency Forum and the Community Safety Partnership. The Area Board is a conduit for communications, messages, information and local issues and continues to communicate through its weekly “our community matters” newsletter. The community area boundaries are changing from May 2021 with the Avon Valley area joining Amesbury community area board. Elections will take place on May 6th. The Tidworth area will continue to have 3 wards namely: Ludgershall North and rural, Tidworth East and Ludgershall South & Tidworth North and West. Wilts Cllr Williams then answered questions from those present and The Chairman then thanked Wilts Cllr Williams for his report. 5. Report from Wiltshire Constabulary. In the absence of PC S Duggan, no report was offered. Cllrs expressed their disappointment at the lack of a report. 6. Report from the Collingbournes Chute & Everleigh Link Scheme. Mr G Hooper Chairman Collingbournes, Chute and Everleigh LINK Scheme presented the following: Whilst our Link Scheme has been largely in hibernation for the past year, we have been able to continue collecting prescriptions and doing food shopping for our clients. Although this was useful, we have been very aware of the need to help people by driving them to appointments, which has been stopped for several months. Many of our drivers were in the vulnerable group, and therefore unable to continue during the pandemic. Now, with the reduction in the virus locally, and with most drivers having had their double vaccinations, it has been decided that Link can resume its normal service from the beginning of June 2021. Notices are being put up on village websites and notice boards and we would welcome any further publicity that the parish councils can give us, to advise our local people that Link is now ‘back in action’. Our Co-ordinator’s telephone number is 01264 850807. We are holding our Annual General Meeting at 6pm on 6th July, at Collingbourne Kingston Village Hall. It will, of course, be a socially distanced meeting, and we will be reporting on our financial and general positions. All residents of Ducis, Kingston and the Chutes are welcome to attend, and there will be refreshments after the meeting. We are also hoping to find new volunteers, both as drivers and to join us on our management committee, which meets four times a year. We believe Link has an important role to play in helping those residents of our villages who can sometimes find it difficult to get to the places they need to go, and we can help by spending just a little of our own time to make it happen This last year has seen several of our Link drivers leave the scheme, and our committee too is short of members. If we are to continue, we need more good people to join us. It is not like a daily job - drivers only do it when they want to, and we pay mileage expenses. If any residents of Collingbourne Ducis can spare two or three hours once a month, and they would be happy to drive a neighbour to a doctor, optician, a hospital appointment, or maybe do a little shopping, then please call Link on 01264 850807 and be a ‘Good Neighbour Volunteer. The Chairman thanked Mr Hooper for his report. 7. Report and Statement of Accounts from Collingbourne Ducis Village Hall Trust. Mr D Paterson Chairman of the Collingbourne Ducis Village Trust In common with all other public organisations we have experienced A very difficult year. Interpreting the multitude and ever-changing regulations and guidance has been a continuous and continuing role for the Trustees and Committee. I have been extremely grateful to the Officers and the entire Committee for its unstinting support and sheer hard work in keeping the Hall operational and well maintained during this period. Financially, (Please see financial report, 2019-2020), we have managed to maintain our healthy position. Our reserves were helped by the grant we received from the Government supporting us throughout the pandemic. We have also been able to support Dragonflies Nursery in their re-opening. This enabled us to deal with regular maintenance issues, statutory inspections and some improvements to the building. We have recently completely renovated the disabled toilet. This facility is also used by Dragonflies. Our Development Plan continues to include a revamp of the Tennis Court, the storage extension and refurbishment of the Ladies toilet. We have begun to plan for further re-opening following the 17th of May and looking forward, the 21st of June. Offers of use have been made to all our regular hirers. Some are already taking us up on this. We have had enquiries from several casual users, we are waiting to see what happens before confirming these. Looking forward we intend, when we are permitted, to ensure that the Hall will continue to serve as a focus for village life. In response to a question from the Chairman Mr Paterson confirm that the Village Hall Trust had specific reserve allocated to pay off the PBW Loan which is due for repayment in 2024. The Chairman thanked Mr Paterson for his report. 8. Written Resolutions. There being no resolutions to consider the Chairman thanked the speakers and those in attendance and closed the meeting at 7.35pm Signed…......................................... P Knowlson Date......................